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LANDSCAPE WEST MANAGEMENT SERVICES, INC. (9)
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LANDSCAPE WEST MANAGEMENT SERVICES, INC. (9)
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Last modified
2/20/2024 5:33:54 PM
Creation date
2/20/2024 5:24:25 PM
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Contracts
Company Name
LANDSCAPE WEST MANAGEMENT SERVICES, INC.
Contract #
A-2024-007-02
Agency
Public Works
Council Approval Date
1/16/2024
Expiration Date
1/31/2027
Notes
SEE NOTICE OF COMPLIANCE FOR INSURANCE INFO.
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SECTION 6 <br />CONTRACT ENFORCEMENT <br />AND EVALUATION <br />7.1 Contract Enforcement <br />7.1.1 The contractor or its authorized representative shall meet on the site, as needed, at the <br />discretion and convenience of the City, with a CR to do a site inspection as it relates to <br />determining compliance with the Contract Specifications, site challenges, and/or <br />developing a scope of work. All scheduled and periodic maintenance functions shall have <br />a current status and completion date prior to this meeting and be documented on the <br />electronic monitoring and work order system. Contractor's representative must be <br />authorized to sign documents and make changes to the work. <br />7.1.2 The City reserves the right to perform inspections at any time to monitor performance. <br />The contractor shall cooperate with the City, State, and Federal representative(s) in the <br />review and monitoring of the Contractor's performance, records and procedures (see <br />Section 7.2). <br />7.1.3 At the request of the City, the Contractor or its appropriate representative shall attend <br />meetings and training sessions, as deemed necessary by the City, for the purposes of <br />orientation, information, amendments to the Contract, and description of City policies and <br />procedures. <br />7.1.4 In the event the City commences legal proceedings for the enforcement of the Contract, <br />and is the prevailing party, the City shall be entitled to an award of attorney's fees and <br />costs incurred in the action. <br />7.2 Performance Evaluation <br />7.2.1 City staff shall perform site inspections each day at undisclosed times and at various <br />service areas to determine if scheduled tasks are performed as specified. <br />7.2.2 If the CR determines that any required services are deficiently performed, incompletely <br />performed, or not performed at the appropriate time as specified by the City, the City will <br />give notice to the Contractor via work order or email to correct the deficiency, complete <br />the performance, or perform within a time stated in the notice. If Contractor fails to correct <br />deficiencies within that time, the City may: (a) deduct $300 from Contractor's payment a <br />sum attributable to the deficiency; or (b) upon giving five (5) days' notice to the Contractor <br />for failure to correct the deficiencies, City may correct the deficiencies. The costs incurred <br />by completion of the work by an alternate source, whether it be City forces or another <br />contractor, will be deducted from the payment to the Contractor from the City, as <br />determined by the City. <br />7.2.3 A sum of $300.00 will be deducted from the base payment amount for each deficiency <br />per occurrence. <br />7.2.4 City staff will perform these site inspections utilizing the City's contract performance <br />management system on -site with portable electronic devices with a data connection. <br />These devices allow for performance deficiencies to be documented immediately while <br />completing, which will send a notification immediately to the Contractor. <br />
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