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Department(s): City Clerk's Office <br />Recommended Action: Excuse the absent members. <br />3. Minutes from the Regular Meeting of May 2, 2023, the Special Meeting of May 11, <br />2023, and the Special Closed Session and Regular Meeting of May 16, 2023 <br />Department(s): City Clerk's Office <br />Recommended Action: Approve minutes. <br />4. Authorization to Prepare Documents for Proposed Sanitation Fee Adjustment in <br />Compliance with Proposition 218 Requirements (Non -General Fund) <br />Department(s): Public Works Agency <br />Recommended Action: Authorize and direct staff to initiate the process for adjusting the <br />Sanitation Fee, as per the Proposition 218 requirements, including, but not limited to, all of <br />the following: <br />a. Prepare and mail proposed rate adjustment notices to all Santa Ana property owners in <br />compliance with Proposition 218 requirements at a cost not to exceed $100,000; <br />Schedule a public hearing at a future City Council meeting on or after February 6, 2024; <br />and <br />c. Prepare all other documents to proceed with proposed sanitation fee adjustment. <br />5. Approve Additional Contingency Funds in the Amount of $3,520,000 for an Existing <br />Construction Contract with Byrom -Davey, Inc. for the Santa Anita Park Improvements <br />Including New Synthetic Soccer Field and Community Center Renovations with an <br />Estimated Project Delivery Cost of $18,033,011 (Project No. 19-7527) (Non -General <br />Fund) (Revive Santa Ana Program) <br />Department(s): Public Works Agency <br />Recommended Action: <br />1. Approve an amendment to the Project Cost Analysis in the amount of $3,520,000 in <br />additional contingency funds for a total estimated construction delivery cost of <br />$18,033,011, which includes $7,317,701 for the construction contract; $731,770 for <br />contract administration, inspection, and testing; and a $9,983,540 project contingency <br />for unanticipated or unforeseen work, subject to non -substantive changes approved by <br />the City Manager and City Attorney. <br />2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to <br />include $3,520,000 in construction funds for Santa Anita Park Improvements and New <br />Synthetic Soccer Field (Project No.19-7527). <br />3. Determine that, in accordance with the California Environmental Quality Act (CEQA), the <br />recommended action is exempt from further review. Categorical Exemption <br />Environmental Review No. ER-2021-77 was filed for the project. <br />City Council 5 December 05, 2023 <br />