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INSURANCE NOT ON FILE N-2024-058 WORK MAY ON PROCEED CITY CLERK - DATE: FEB 2 3 2024 O.Po(k) i �. Nn.lyi Ma AGREEMENT BETWEEN PRECISION SURVEY SUPPLY, LLC AND THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 3lst day of January, 2024 by and between Precision Survey Supply, LLC, ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On December 18, 2018, City Council approved agreement 9A-2018-286 to lease a Laser Scanner Kit equipment, accessories, and license/software from Consultant via third -party financing. The scanner was purchased in December 2022 for the residual amount. This scanner does not provide new technology enhancements needed to authenticate evidence for crime and collision scenes. B. The City now desires to retain Consultant to upgrade the current scanner with the necessary components. Additionally, the City wishes to purchase an additional smaller scanner and package that is more suitable for smaller spaces. C. Using the same vendor for these services provides consistency, continuous technical support, and warranty. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described, including upgrade of the current Leica RTC360 laser scanner purchased in December 2022, and providing a BLK360 G2 scanner and package, and other goods and other services, as set forth in Exhibit A. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Exhibit A. The total amount to be expended during the tern of this Agreement shall not exceed $50,000.00, which is allocated as follows: 1) a base amount of $48,679.25; and 2) a contingency amount of $1,320.75 for additional, as -needed services, to be exercised at City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Consultant agree Page 1 of 10