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aCITY OF SANTA ANA Monthly Reports 1. Prior to the first of each month the Contractor shall submit to the Director's Representative for approval: a. The Excel Park Maintenance Inspector's Inspection Schedule including a detailed annual, monthly, weekly and daily work schedules consistent with task frequencies in Exhibit A; b. A copy of certified payroll sent to the Department of Industrial Relations (DIR) on the DIR required format/forms of employees assigned to the contract areas; c. An updated organizational chart, or equal, listing the names, titles, schedules and number of Full -Time Equivalent (FTE'e) assignments of all persons working in the contract areas; d. Invoices and packing slips of name, type and quantities of commodities purchased; e. Annual/monthly pesticide use report completed on the City's Excel form; 2. The information contained in the above referenced documents shall be updated with any new information as changes occur. The Director's Representative shall be immediately notified of any changes to the above information. 3. Failure to submit a report by the first of each month shall result in a fine of $100.00 per day for each report submitted late. Water Conservation & Programming of Controllers 1. The City shall be responsible for programming irrigation controllers and conserving water. The Contractor shall be responsible for all repairs and performing the weekly visible checks and the providing a monthly written pesticide use report on the City provided Excel spreadsheet form. Specifications Interpretation 1. The intent of these specifications is known by the City of Santa Ana and SAPRF. Any questions relating to the interpretation of these specifications must be addressed, in writing, prior to the start of work. The Contractor agrees that interpretations of this contract after the start of work are at the sole discretion of the Director's Representative, and the Contractor shall abide by all such interpretations Protection of Existing Facilities The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities, both above surface and underground on the City's property. Any damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's Representative shall make the determination of fault. The Director's Representative reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair any damage, within twenty-four (24) hours of the damage incurred. RFP 23-151 City of Santa Ana Page 29 of 99