Item 13 - Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company

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Public Works Agency www.santa-ana.org/public-works Item # 13 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report March 5, 2024 TOPIC: Waterworks Fittings and Supplies AGENDA TITLE Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No. 21-012) (Non-General Fund) RECOMMENDED ACTION Authorize the City Manager to execute an amendment to increase the blanket order contract not-to-exceed amount with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company for the purchase of waterworks fittings and supplies by an annual $400,000, for a new aggregate amount not to exceed $2,400,000, for the current contract term expiring May 17, 2024, and two one-year renewal periods. GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION On May 18, 2021, at the conclusion of a competitive bidding process, the City entered into a three-year agreement, with provisions for two one-year renewal periods, with Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply Company, for waterworks fittings and supplies. The materials purchased through these agreements are used by the Public Works Agency’s Water Resources Division to perform necessary maintenance and repairs of the City’s extensive water delivery system that includes 20 wells, seven pumping stations and reservoirs, seven import water connections, and 450 miles of water distribution mains. Additionally, materials can be sourced for Capital Improvement Program (CIP) projects throughout the City. On March 15, 2022, the City Council approved an annual increase of $175,000 to waterworks fittings contracts. The City’s Advanced Meter Infrastructure Project is currently underway and requires the City to maintain a greater inventory on hand for the Water Resources Division to sustain the City’s water system. Staff continues to evaluate water systems needs and is recommending an additional increase to the blanket order contracts for waterworks fittings and supplies by an aggregate amount of $400,000, for