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City Council Meeting PacketMarch 5, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember Ward 2Jessie LopezCouncilmember Ward 3 Phil BacerraCouncilmember Ward 4Johnathan Ryan HernandezCouncilmember Ward 5 David PenalozaCouncilmember Ward 6Mayor and Council telephone: 7146476900Agenda item inquiries: 7146476520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santaana.org/agendasandminutes.CITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting inperson or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING EMAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santaana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) general agenda item, iii) public hearingitem, iv) special agenda item, or v) for Housing Authority item. You may request tospeak by dialing *9 from your phone or you may virtually raise your hand from Zoom.After the Clerk confirms the last three digits of the caller’s phone number or Zoom IDand unmutes them, the caller must press *6 or microphone icon to speak. Callers areencouraged, but not required, to identify themselves by name. Each caller will beprovided three (3) minutes to speak, unless due to the number of speakers wanting tospeak a decision is made to provide a different amount of time to speak.INPERSON OPTION Members of the public can provide inperson comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting inperson. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or INPERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. 4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can providecomments by joining Zoom or the Conference Call as described in the LIVE or INPERSONPUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not bepermitted to speak. TRANSLATION SERVICES Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (SpanishtoEnglish) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor Pro Tem Thai Viet PhanMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TOLITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Two (2)matters.A. Public Records Act requestB. Personnel complaint2.LIABILITY CLAIM pursuant to Government Code Section 54956.95:Claimant: Antonio Ochoa [Workers’ Compensation Claim]3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Employee Relations ManagerEmployee Organization:Santa Ana Police Officers Association (POA)4.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Acting City Manager/Interim City Manager/Permanent City ManagerRECONVENE – City Council will reconvene to continue regular City business.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor Pro Tem Thai Viet PhanMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Maribel ToanADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to the Santa Ana HighSchool Girls Wrestling Team for Exceptional Athletic Performance2.Certificates of Recognition presented by Councilmember Hernandez to FelipeGuerrero and Martha Calderon for Outstanding Contributions to the Community3.Certificate of Recognition presented by Councilmember Lopez to Orange CountyCommunity Housing Corporation SteppingUP for Outstanding Contributions to theCommunity4.Certificates of Recognition presented by Councilmember Penaloza andCouncilmember Vazquez to Main Street Bus Artists for Outstanding Contributions tothe Arts and Culture CommunityCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and nonagenda items.CONSENT CALENDARRECOMMENDED ACTION: Approve staff recommendations on the followingConsent Calendar Items: 5 through 17 and waive reading of all resolutions and ordinances. 5.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.6.Minutes from the Regular Meetings of December 19, 2023, January 16, 2024, andFebruary 20, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.7.Appoint Ernie Aguilar Nominated by Councilmember Hernandez as a LandlordRepresentative to the Rental Housing Board for a Full Term Expiring in 2027Department(s): City Clerk’s OfficeRecommended Action: Appoint Ernie Aguilar to the Rental Housing Board as aLandlord Representative and administer the Oath of Office.8.Receive and File Quarterly Report of Investments as of December 31, 2023Department(s): Finance and Management ServicesRecommended Action: Receive and file.9.Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Worksand up to $500,000 for Public Works Authorized by the City Manager
<br />Department(s): Finance and Management Services
<br />Recommended Action: Receive and file Quarterly Report of Contracts entered into
<br />between October 1, 2023 to December 31, 2023.
<br />10.Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining
<br />Materials, Supplies, and Accessories (Spec No. XXXXX) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve a sole source purchase order to The Charles
<br />Machine Works Inc., for sewer lateral lining materials, supplies, and accessories for
<br />an aggregate amount not to exceed $1,750,000, for a oneyear term beginning March
<br />5, 2024 and expiring March 4, 2025, with provisions for up to four additional oneyear
<br />renewal periods.
<br />11.Award a Purchase Order to Smartcover® Systems for Remote Alarm Monitoring and
<br />Management Services (Spec No. 24025) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve a sole source purchase order to Hadronex, Inc.
<br />DBA Smartcover® Systems for remote alarm monitoring and management systems
<br />and services for an aggregate amount not to exceed $580,000 for a oneyear term
<br />beginning March 6, 2024 and expiring June 30, 2025, with provisions for up to three
<br />additional oneyear renewal periods.
<br />12.Award a Blanket Order Contract to Hach Company for Water Quality Testing Supplies,
<br />Calibration, and Maintenance Services (Bid No. 23179) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Award a blanket order contract to Hach Company for the
<br />purchase of water quality testing supplies, calibration, and maintenance services on
<br />an asneeded basis in an amount not to exceed $650,000, for a threeyear term
<br />beginning March 5, 2024 and expiring March 4, 2027, with provisions for two oneyear
<br />renewal options.
<br />13.Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with
<br />Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply
<br />Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No.
<br />21012) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the blanket order contract nottoexceed amount with Core & Main LP,
<br />Ferguson Enterprises LLC, and Western Water Works Supply Company for the
<br />purchase of waterworks fittings and supplies by an annual $400,000, for a new
<br />aggregate amount not to exceed $2,400,000, for the current contract term expiring
<br />May 17, 2024, and two oneyear renewal periods.
<br />14.Amend the Agreement with Service First for Pool Equipment Repair Services on an
<br />as Needed Basis to Increase the Contract Amount by $300,000 Annually (General
<br />Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute the first amendment
<br />to the agreement with Service First to provide scheduled pool maintenance and repair
<br />services, increasing the amount by $300,000 annually and increase the contingency to
<br />20% of the new annual amount for a total agreement amount of $2,988,810, for the
<br />remaining term through February 20, 2026 (Agreement No. A2023021XX).
<br />15.Amend the Agreement with Service First to Increase the Contract Amount by
<br />$300,000 Annually for Fountain Maintenance and Repair Services (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute a second
<br />amendment to the agreement with Service First to provide scheduled fountain
<br />maintenance and repair services, increasing the amount by $300,000 annually, for a
<br />total agreement amount of $1,868,000, for the remaining term through December 31,
<br />2025 (Agreement No. A2024XXX).
<br />16.Agreements with Galls, LLC and L.N. Curtis & Sons for Police Uniforms, Accessories,
<br />and Miscellaneous Equipment (General Fund)
<br />Department(s): Police Department
<br />Recommended Action: Authorize the City Manager to execute oneyear
<br />agreements with the following vendors for the purchase of police uniforms,
<br />accessories, and miscellaneous equipment for the period of March 5, 2024 through
<br />March 4, 2025, with an option for a sixmonth extension, for an aggregate amount not
<br />to exceed $600,000 (Core Agreement No. A2024XXX):
<br />Galls, LLC – in amount not to exceed $300,000
<br />L.N. Curtis & Sons dba Curtis Blue Line – in an amount not to exceed
<br />$300,000
<br />17.Adopt a Resolution to Appoint a Voting Delegate and an Alternate to the Independent
<br />Cities Risk Management Authority (ICRMA) Board of Directors
<br />Department(s): Human Resources
<br />Recommended Action: Adopt a resolution to appoint a voting delegate and an
<br />alternate to the ICRMA Board of Directors.
<br />RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA TO FULFILL ITS OBLIGATION AS A MEMBER OF THE
<br />INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) TO APPOINT A
<br />VOTING DELEGATE AND AN ALTERNATE TO THE ICRMA BOARD OF
<br />DIRECTORS
<br />**END OF CONSENT CALENDAR**
<br />BUSINESS CALENDAR
<br />18.Consideration of Ceasefire Resolution as Proposed Through Councilmember
<br />Requested Item
<br />Department(s): City Manager’s Office
<br />Potential Action: Consideration of Ceasefire Resolution.
<br />A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA, CALIFORNIA
<br />AFFIRMING SUPPORT FOR THE WORLDWIDE CALL FOR AN IMMEDIATE
<br />CEASEFIRE IN GAZA
<br />**END OF BUSINESS CALENDAR**
<br />CITY MANAGER COMMENTS
<br />COUNCIL COMMENTS
<br />AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for
<br />members of the Council to provide a brief oral report on attendance of any regional board or
<br />commission meeting or any conference, meeting or event attended.
<br />ADJOURNMENT – Adjourn the City Council meeting.
<br />Future Items
<br />1. FY2024/25 Early Budget Direction
<br />2. Sanitation Services User Fee (continued Public Hearing)
<br />POSTING STATEMENT: On February 27, 2024, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/agendasandminutes
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<br />City Council 8 3/5/2024
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