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City Council Meeting Agenda
<br />March 5, 2024
<br />CLOSED SESSION MEETING – 4:00 PM
<br />REGULAR OPEN MEETING – 5:30 PM
<br />(Immediately following the Closed Session Meeting)
<br />CITY COUNCIL CHAMBER
<br />22 Civic Center Plaza Santa Ana, CA 92701
<br />Valerie Amezcua
<br />Mayor
<br />Thai Viet Phan
<br />Mayor Pro Tem – Ward 1
<br />Benjamin Vazquez
<br />Councilmember Ward 2
<br />Jessie Lopez
<br />Councilmember Ward 3
<br />Phil Bacerra
<br />Councilmember Ward 4
<br />Johnathan Ryan Hernandez
<br />Councilmember Ward 5
<br />David Penaloza
<br />Councilmember Ward 6
<br />Mayor and Council telephone: 7146476900
<br />Agenda item inquiries: 7146476520
<br />Sonia R. Carvalho
<br />City Attorney
<br />Tom Hatch
<br />Interim City Manager
<br />Jennifer L. Hall
<br />City Clerk
<br />In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,
<br />contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enable
<br />the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supporting
<br />documentation can be found on the City’s website – www.santaana.org/agendasandminutes
<br />CITY VISION AND CODE OF ETHICS
<br />The City of Santa Ana is committed to achieving a shared vision for the organization and its
<br />community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful
<br />and inclusive process designed to set the City and organization on a course that meets the
<br />challenges of today and tomorrow, as follows:
<br />Vision The dynamic center of Orange County which is acclaimed for our: Investment in
<br />youth • Safe and healthy community • Neighborhood pride • Thriving economic climate •
<br />Enriched and diverse culture • Quality government services
<br />Mission To deliver efficient public services in partnership with our community which ensures
<br />public safety, a prosperous economic environment, opportunities for our youth, and a high
<br />quality of life for residents.
<br />Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •
<br />Innovation • Transparency
<br />Code of Ethics and Conduct At the Special Municipal Election held on February 5, 2008,
<br />voters approved an amendment to the City Charter which established the Code of Ethics and
<br />Conduct for elected officials and members of appointed boards, commissions, and
<br />committees to assure public confidence. The following are the core values expressed: •
<br />Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency
<br />Members of the public may attend the City Council meeting inperson or join via Zoom. As a
<br />courtesy to the public, the City Council meeting will occur live via teleconference Zoom
<br />webinar. You may view the meeting from your computer, tablet, or smart phone via YouTube
<br />LiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrum
<br />channel 3.
<br />PUBLIC COMMENTS – Members of the public who wish to address the City Council on
<br />closed session items, items on the regular agenda, or on matters which are not on the
<br />agenda but are within the subject matter jurisdiction of the City Council, may do so by one of
<br />the following ways:
<br />MAILING OPTION written communications – Public comments may be mailed to:
<br />Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All written
<br />communications received via mail by 4:00 p.m. on the day of the meeting will be
<br />distributed to the City Council and imaged into the City’s document archive system
<br />which is available for public review.
<br />SENDING EMAIL OPTION – Public comments may be sent via email to the City
<br />Clerk’s office at eComment@santaana.org. Please note the agenda item you are
<br />commenting on in the subject line of the email. All emails received two (2) hours before
<br />the scheduled start of the meeting will be distributed to the City Council and imaged
<br />into the City’s document archive system which is available for public review.
<br />LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide live
<br />comments during the meeting by Zoom or Conference Call. To join by Zoom click on or
<br />type the following address into your web browser
<br />https://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 900
<br />9128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerk
<br />when it is time for a: i) closed session item, ii) general agenda item, iii) public hearing
<br />item, iv) special agenda item, or v) for Housing Authority item. You may request to
<br />speak by dialing *9 from your phone or you may virtually raise your hand from Zoom.
<br />After the Clerk confirms the last three digits of the caller’s phone number or Zoom ID
<br />and unmutes them, the caller must press *6 or microphone icon to speak. Callers are
<br />encouraged, but not required, to identify themselves by name. Each caller will be
<br />provided three (3) minutes to speak, unless due to the number of speakers wanting to
<br />speak a decision is made to provide a different amount of time to speak.
<br />INPERSON OPTION Members of the public can provide inperson comments at the
<br />podium in the Council Chamber. The Council Chamber will have seating available for
<br />members of the public to attend the meeting inperson. Public comments are limited to
<br />three (3) minutes per speaker, unless a different time is announced by the presiding
<br />chair. Speakers who wish to address the Council must do so by submitting a
<br />“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.
<br />for all other designated public comment periods as listed below. Cards will not be
<br />accepted after the Public Comment Session begins without the permission of the
<br />presiding chair.
<br />The following designated public comment periods are:
<br />1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide live
<br />comments on closed session items by joining Zoom or the Conference Call as described in
<br />the LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will open
<br />at 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your hand
<br />BY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.
<br />will not be permitted to speak.
<br />2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDA
<br />ITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom or
<br />the Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTS
<br />OPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THE
<br />CONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not in
<br />the speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.
<br />3. LIVE PUBLIC COMMENTS ON PUBLIC HEARING ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />4. LIVE PUBLIC COMMENTS ON HOUSING AUTHORITY ITEMS – You can provide
<br />comments by joining Zoom or the Conference Call as described in the LIVE or INPERSON
<br />PUBLIC COMMENTS OPTION above. Speakers not in the queue by 5:45 p.m. will not be
<br />permitted to speak.
<br />TRANSLATION SERVICES Spanish interpreting services are provided at City
<br />Council meetings. Simultaneous Spanish interpretation is provided through the use
<br />of headsets and consecutive interpretation (SpanishtoEnglish) in addition to those
<br />wishing to address the City Council at the podium.
<br />La ciudad provee servicios de interpretación al español en las juntas del Consejo.
<br /> La interpretación simultánea al español se ofrece por medio del uso de audífonos y
<br />la interpretación consecutiva (español a inglés) también está disponible para
<br />cualquiera que desee dirigirse al consejo municipal en el podio.
<br />About the Agenda
<br />To download or view the attachments (staff report and other supporting documentation) for
<br />each agenda item, you must select the agenda item to see the attachments to either open in
<br />a new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).
<br />CLOSED SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />Jessie Lopez
<br />David Penaloza
<br />Benjamin Vazquez
<br />Mayor Pro Tem Thai Viet Phan
<br />Mayor Valerie Amezcua
<br />Interim City Manager Tom Hatch
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />ADDITIONS\DELETIONS TO CLOSED SESSION
<br />PUBLIC COMMENTS – Members of the public may address the City Council on Closed
<br />Session items.
<br />RECESS – City Council will recess to Closed Session for the purpose of conducting regular
<br />City business.
<br />CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certain
<br />matters without members of the public present. The City Council finds, based on advice from
<br />the City Attorney, that discussion in open session of the following matters will prejudice the
<br />position of the City in existing and anticipated litigation:
<br />1.CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO
<br />LITIGATION pursuant to Section 54956.9(d)(2) of the Government Code: Two (2)
<br />matters.
<br />A. Public Records Act request
<br />B. Personnel complaint
<br />2.LIABILITY CLAIM pursuant to Government Code Section 54956.95:
<br />Claimant: Antonio Ochoa [Workers’ Compensation Claim]
<br />3.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
<br />54957.6(a):
<br />Agency Negotiator: Ramon Figueroa, Employee Relations Manager
<br />Employee Organization:
<br />Santa Ana Police Officers Association (POA)
<br />4.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
<br />54957(b)(1)
<br />Title: Acting City Manager/Interim City Manager/Permanent City Manager
<br />RECONVENE – City Council will reconvene to continue regular City business.
<br />CITY COUNCIL REGULAR OPEN SESSION
<br />CALL TO ORDER
<br />ATTENDANCE Council Members Phil Bacerra
<br />Johnathan Ryan Hernandez
<br />Jessie Lopez
<br />David Penaloza
<br />Benjamin Vazquez
<br />Mayor Pro Tem Thai Viet Phan
<br />Mayor Valerie Amezcua
<br />Interim City Manager Tom Hatch
<br />City Attorney Sonia R. Carvalho
<br />City Clerk Jennifer L. Hall
<br />ROLL CALL
<br />PLEDGE OF ALLEGIANCE Mayor Amezcua
<br />WORDS OF INSPIRATION Maribel Toan
<br />ADDITIONS\DELETIONS TO THE AGENDA
<br />CEREMONIAL PRESENTATIONS
<br />1.Certificates of Recognition presented by Mayor Amezcua to the Santa Ana High
<br />School Girls Wrestling Team for Exceptional Athletic Performance
<br />2.Certificates of Recognition presented by Councilmember Hernandez to Felipe
<br />Guerrero and Martha Calderon for Outstanding Contributions to the Community
<br />3.Certificate of Recognition presented by Councilmember Lopez to Orange County
<br />Community Housing Corporation SteppingUP for Outstanding Contributions to the
<br />Community
<br />4.Certificates of Recognition presented by Councilmember Penaloza and
<br />Councilmember Vazquez to Main Street Bus Artists for Outstanding Contributions to
<br />the Arts and Culture Community
<br />CLOSED SESSION REPORT – The City Attorney will report on any action(s) from Closed
<br />Session.
<br />PUBLIC COMMENTS – Public comments will be held during the beginning of the meeting
<br />for ALL comments on agenda and nonagenda items.
<br />CONSENT CALENDAR
<br />RECOMMENDED ACTION: Approve staff recommendations on the following
<br />Consent Calendar Items: 5 through 17 and waive reading of all resolutions and
<br />ordinances.
<br />5.Excused Absences
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Excuse the absent members.
<br />6.Minutes from the Regular Meetings of December 19, 2023, January 16, 2024, and
<br />February 20, 2024
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Approve minutes.
<br />7.Appoint Ernie Aguilar Nominated by Councilmember Hernandez as a Landlord
<br />Representative to the Rental Housing Board for a Full Term Expiring in 2027
<br />Department(s): City Clerk’s Office
<br />Recommended Action: Appoint Ernie Aguilar to the Rental Housing Board as a
<br />Landlord Representative and administer the Oath of Office.
<br />8.Receive and File Quarterly Report of Investments as of December 31, 2023
<br />Department(s): Finance and Management Services
<br />Recommended Action: Receive and file.
<br />9.Receive and File Quarterly Report of Contracts up to $50,000 for NonPublic Works
<br />and up to $500,000 for Public Works Authorized by the City Manager
<br />Department(s): Finance and Management Services
<br />Recommended Action: Receive and file Quarterly Report of Contracts entered into
<br />between October 1, 2023 to December 31, 2023.
<br />10.Approve a Purchase Order to The Charles Machine Works Inc. for Sewer Lining
<br />Materials, Supplies, and Accessories (Spec No. XXXXX) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve a sole source purchase order to The Charles
<br />Machine Works Inc., for sewer lateral lining materials, supplies, and accessories for
<br />an aggregate amount not to exceed $1,750,000, for a oneyear term beginning March
<br />5, 2024 and expiring March 4, 2025, with provisions for up to four additional oneyear
<br />renewal periods.
<br />11.Award a Purchase Order to Smartcover® Systems for Remote Alarm Monitoring and
<br />Management Services (Spec No. 24025) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Approve a sole source purchase order to Hadronex, Inc.
<br />DBA Smartcover® Systems for remote alarm monitoring and management systems
<br />and services for an aggregate amount not to exceed $580,000 for a oneyear term
<br />beginning March 6, 2024 and expiring June 30, 2025, with provisions for up to three
<br />additional oneyear renewal periods.
<br />12.Award a Blanket Order Contract to Hach Company for Water Quality Testing Supplies,
<br />Calibration, and Maintenance Services (Bid No. 23179) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Award a blanket order contract to Hach Company for the
<br />purchase of water quality testing supplies, calibration, and maintenance services on
<br />an asneeded basis in an amount not to exceed $650,000, for a threeyear term
<br />beginning March 5, 2024 and expiring March 4, 2027, with provisions for two oneyear
<br />renewal options.
<br />13.Amend Aggregate Blanket Order Contracts for Waterworks Fittings and Supplies with
<br />Core & Main LP, Ferguson Enterprises LLC, and Western Water Works Supply
<br />Company for a new Aggregate Amount Not to Exceed $2,400,000 (Specification No.
<br />21012) (NonGeneral Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute an amendment to
<br />increase the blanket order contract nottoexceed amount with Core & Main LP,
<br />Ferguson Enterprises LLC, and Western Water Works Supply Company for the
<br />purchase of waterworks fittings and supplies by an annual $400,000, for a new
<br />aggregate amount not to exceed $2,400,000, for the current contract term expiring
<br />May 17, 2024, and two oneyear renewal periods.
<br />14.Amend the Agreement with Service First for Pool Equipment Repair Services on an
<br />as Needed Basis to Increase the Contract Amount by $300,000 Annually (General
<br />Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute the first amendment
<br />to the agreement with Service First to provide scheduled pool maintenance and repair
<br />services, increasing the amount by $300,000 annually and increase the contingency to
<br />20% of the new annual amount for a total agreement amount of $2,988,810, for the
<br />remaining term through February 20, 2026 (Agreement No. A2023021XX).
<br />15.Amend the Agreement with Service First to Increase the Contract Amount by
<br />$300,000 Annually for Fountain Maintenance and Repair Services (General Fund)
<br />Department(s): Public Works Agency
<br />Recommended Action: Authorize the City Manager to execute a second
<br />amendment to the agreement with Service First to provide scheduled fountain
<br />maintenance and repair services, increasing the amount by $300,000 annually, for a
<br />total agreement amount of $1,868,000, for the remaining term through December 31,
<br />2025 (Agreement No. A2024XXX).
<br />16.Agreements with Galls, LLC and L.N. Curtis & Sons for Police Uniforms, Accessories,
<br />and Miscellaneous Equipment (General Fund)
<br />Department(s): Police Department
<br />Recommended Action: Authorize the City Manager to execute oneyear
<br />agreements with the following vendors for the purchase of police uniforms,
<br />accessories, and miscellaneous equipment for the period of March 5, 2024 through
<br />March 4, 2025, with an option for a sixmonth extension, for an aggregate amount not
<br />to exceed $600,000 (Core Agreement No. A2024XXX):
<br />Galls, LLC – in amount not to exceed $300,000
<br />L.N. Curtis & Sons dba Curtis Blue Line – in an amount not to exceed
<br />$300,000
<br />17.Adopt a Resolution to Appoint a Voting Delegate and an Alternate to the Independent
<br />Cities Risk Management Authority (ICRMA) Board of Directors
<br />Department(s): Human Resources
<br />Recommended Action: Adopt a resolution to appoint a voting delegate and an
<br />alternate to the ICRMA Board of Directors.
<br />RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA TO FULFILL ITS OBLIGATION AS A MEMBER OF THE
<br />INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) TO APPOINT A
<br />VOTING DELEGATE AND AN ALTERNATE TO THE ICRMA BOARD OF
<br />DIRECTORS
<br />**END OF CONSENT CALENDAR**
<br />BUSINESS CALENDAR
<br />18.Consideration of Ceasefire Resolution as Proposed Through Councilmember
<br />Requested Item
<br />Department(s): City Manager’s Office
<br />Potential Action: Consideration of Ceasefire Resolution.
<br />A RESOLUTION OF THE CITY COUNCIL OF SANTA ANA, CALIFORNIA
<br />AFFIRMING SUPPORT FOR THE WORLDWIDE CALL FOR AN IMMEDIATE
<br />CEASEFIRE IN GAZA
<br />**END OF BUSINESS CALENDAR**
<br />CITY MANAGER COMMENTS
<br />COUNCIL COMMENTS
<br />AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for
<br />members of the Council to provide a brief oral report on attendance of any regional board or
<br />commission meeting or any conference, meeting or event attended.
<br />ADJOURNMENT – Adjourn the City Council meeting.
<br />Future Items
<br />1. FY2024/25 Early Budget Direction
<br />2. Sanitation Services User Fee (continued Public Hearing)
<br />POSTING STATEMENT: On February 27, 2024, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/agendasandminutes
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