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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 16 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />February 20, 2024 <br />TOPIC: Purchase of Ten Traffic Signal Controller Cabinets <br />AGENDA TITLE <br />Award a Purchase Order to Econolite Control Products, Inc. in an Amount of $94,720 <br />(Bid No. 23-176) (Non-General Fund) <br />RECOMMENDED ACTION <br />Authorize a one-time purchase and payment of purchase order to Econolite Control <br />Products, Inc. for ten assembled traffic signal controller cabinets in an amount of <br />$94,720 plus a contingency of $5,000, for a total amount not to exceed $99,720. <br />GOVERNMENT CODE §84308 APPLIES: No <br />DISCUSSION <br />The City of Santa Ana currently maintains and operates 306 traffic signals, many of <br />which have outdated cabinets. Often, these cabinets fail due to traffic collisions, <br />electrical surges, rust, or copper wire vandalism. Once the traffic signal controller <br />cabinets are compromised, they must be replaced immediately to minimize delay and <br />traffic congestion impacts to the public. To expedite cabinet replacement, staff <br />recommends the purchase of ten traffic signal controller cabinets that meet current <br />Caltrans standards. These cabinets will be provided to the traffic signal maintenance <br />Contractor on an as-needed basis for installation. <br />The Invitation for Bids (IFB) No. 23-176 was advertised on December 1, 2023 on the <br />City’s online bid management and publication system, PlanetBids. A summary of IFB <br />vendor participation and results is as follows: <br />350 Vendors notified <br />25 Santa Ana vendors notified <br />25 Vendors downloaded the bid packet <br />3 Bids received <br />0 Bids received from Santa Ana vendors <br />Bids were solicited, opened on December 14, 2023, and evaluated. Three bids were <br />submitted by the IFB deadline, and the bid submitted by Econolite Control Products, Inc. <br />of Anaheim, CA, was determined to be the lowest, responsible bid, was responsive to <br />the specifications of the assembled traffic control signal cabinets, and met the City’s