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Finance and Management Services <br />www.santa-ana.org/finance <br />Item # 33 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />February 20, 2024 <br />TOPIC: Blanket Order Contract for Sundry Food and Paper Goods <br />AGENDA TITLE <br />Amend Blanket Order Contract with Smart & Final Stores LLC for Sundry Food and <br />Paper Goods, for a Revised Annual Amount Not-to-Exceed $80,000 (Specification No. <br />19-046) (General Fund). <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to increase Blanket Order <br />Contract authority with Smart & Final Stores LLC for the purchase of sundry food and <br />paper goods by $35,000, for a revised annual amount not to exceed $80,000 for the <br />current contract term expiring June 1, 2024, and allow automatic renewal of each <br />annual contract term until terminated. <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />Various City Agencies purchase snacks, refreshments, and other various food-related <br />items to provide to participants at City-sponsored events. Additionally, a variety of <br />supplies and food items are provided at community events, including, but not limited to, <br />the following: presentations, workshops, meetings, trainings, programs, and grand <br />openings. Items purchased under this contract are generally needed in an expeditious <br />manner. Smart & Final locations provide convenience and a wide-range of product <br />offerings that allows staff the ability to shop for items not readily available otherwise. As <br />community events and other approved activities, meetings, and trainings have <br />increased since the contract with Smart & Final was first approved by the City Council in <br />July 2, 2019, City staff is requesting an increase in contract authority to accommodate <br />the need to supply food and paper goods for these activities. Staff is also requesting the <br />ability to automatically renew the contract annually, as Smart & Final is the only known <br />local grocery store that is agreeable to billing for products purchased, which expedites <br />the process of coordinating activities. <br />Below are examples of activities and events that utilize the Smart & Final contract, listed <br />by City agency.