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City Council Meeting AgendaMarch 19, 2024CLOSED SESSION MEETING – 4:00 PMREGULAR OPEN MEETING – 5:30 PM (Immediately following the Closed Session Meeting)CITY COUNCIL CHAMBER22 Civic Center Plaza Santa Ana, CA 92701TELECONFERENCENOTICEPursuanttoGovernmentCodeSection54953(b),the regular meeting will include teleconference participationfrom Mayor Pro Tem Thai Viet Phan from: NINH BINH HIDDEN CHARM HOTEL & RESORT, No 9, Tam Coc – Bich Dong Tourist Center, Ninh Thang, Hoa Lu, Ninh Binh, Vietnam (with the room number posted in the hotellobby). The Agenda will be posted at the teleconference location and any member of the public wishing toaddressthelegislativebodydirectlymaydosoattheteleconferencelocationpursuanttoGovernmentCodeSection54954.3.Valerie AmezcuaMayorThai Viet PhanMayor Pro Tem – Ward 1 Benjamin VazquezCouncilmember Ward 2Jessie LopezCouncilmember Ward 3 Phil BacerraCouncilmember Ward 4Johnathan Ryan HernandezCouncilmember Ward 5 David PenalozaCouncilmember Ward 6Mayor and Council telephone: 7146476900Agenda item inquiries: 7146476520Sonia R. CarvalhoCity Attorney Tom HatchInterim City Manager Jennifer L. HallCity ClerkIn compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this Meeting,contact Michael Ortiz, City ADA Program Coordinator, at (714) 6475624. Notification 48 hours prior to the Meeting will enablethe City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and supportingdocumentation can be found on the City’s website – www.santaana.org/agendasandminutesCITY VISION AND CODE OF ETHICSThe City of Santa Ana is committed to achieving a shared vision for the organization and itscommunity. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtfuland inclusive process designed to set the City and organization on a course that meets thechallenges of today and tomorrow, as follows:Vision The dynamic center of Orange County which is acclaimed for our: Investment inyouth • Safe and healthy community • Neighborhood pride • Thriving economic climate •Enriched and diverse culture • Quality government servicesMission To deliver efficient public services in partnership with our community which ensurespublic safety, a prosperous economic environment, opportunities for our youth, and a highquality of life for residents.Guiding Principles Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility •Innovation • TransparencyCode of Ethics and Conduct At the Special Municipal Election held on February 5, 2008,voters approved an amendment to the City Charter which established the Code of Ethics andConduct for elected officials and members of appointed boards, commissions, andcommittees to assure public confidence. The following are the core values expressed: •Integrity • Honesty • Responsibility • Fairness • Accountability • Respect • EfficiencyMembers of the public may attend the City Council meeting inperson or join via Zoom. As acourtesy to the public, the City Council meeting will occur live via teleconference Zoomwebinar. You may view the meeting from your computer, tablet, or smart phone via YouTubeLiveStream at www.youtube.com/user/SantaAnaLibrary or on CTV3, available on Spectrumchannel 3.PUBLIC COMMENTS – Members of the public who wish to address the City Council onclosed session items, items on the regular agenda, or on matters which are not on theagenda but are within the subject matter jurisdiction of the City Council, may do so by one ofthe following ways:MAILING OPTION written communications – Public comments may be mailed to:Office of the City Clerk, 20 Civic Center Plaza M30, Santa Ana, CA 92701. All writtencommunications received via mail by 4:00 p.m. on the day of the meeting will bedistributed to the City Council and imaged into the City’s document archive systemwhich is available for public review.SENDING EMAIL OPTION – Public comments may be sent via email to the CityClerk’s office at eComment@santaana.org. Please note the agenda item you arecommenting on in the subject line of the email. All emails received two (2) hours beforethe scheduled start of the meeting will be distributed to the City Council and imagedinto the City’s document archive system which is available for public review.LIVE VIRTUAL OPTION – As a courtesy, members of the public may provide livecomments during the meeting by Zoom or Conference Call. To join by Zoom click on ortype the following address into your web browserhttps://us02web.zoom.us/j/315965149. To join the Conference Call: Dial (669) 9009128 and enter MEETING ID: 315 965 149#. You will be prompted by the City Clerkwhen it is time for a: i) closed session item, ii) agenda/general comments. You mayrequest to speak by dialing *9 from your phone or you may virtually raise your hand fromZoom. After the Clerk confirms the last three digits of the caller’s phone number orZoom ID and unmutes them, the caller must press *6 or microphone icon to speak.Callers are encouraged, but not required, to identify themselves by name. Each callerwill be provided three (3) minutes to speak, unless due to the number of speakerswanting to speak a decision is made to provide a different amount of time to speak.INPERSON OPTION Members of the public can provide inperson comments at thepodium in the Council Chamber. The Council Chamber will have seating available formembers of the public to attend the meeting inperson. Public comments are limited tothree (3) minutes per speaker, unless a different time is announced by the presidingchair. Speakers who wish to address the Council must do so by submitting a“Request to Speak” card by 4:00 p.m. for Closed Session items and by 5:45 p.m.for all other designated public comment periods as listed below. Cards will not beaccepted after the Public Comment Session begins without the permission of thepresiding chair.The following designated public comment periods are:1. LIVE PUBLIC COMMENTS ON CLOSED SESSION ITEMS – You can provide livecomments on closed session items by joining Zoom or the Conference Call as described inthe LIVE or INPERSON PUBLIC COMMENTS OPTION above. Speaker queue will openat 3:30 p.m. YOU MUST JOIN ZOOM OR THE CONFERENCE CALL and raise your handBY 4:00 p.m. Speakers who are not in the speaker queue with their hand raised by 4:00 p.m.will not be permitted to speak. 2. LIVE PUBLIC COMMENTS ON REGULAR AGENDA ITEMS AND NONAGENDAITEMS (GENERAL PUBLIC COMMENT) – You can provide comments by joining Zoom orthe Conference Call as described in the LIVE or INPERSON PUBLIC COMMENTSOPTION above. Speaker queue will open at 3:30 p.m. YOU MUST JOIN ZOOM OR THECONFERENCE CALL and raise your hand PRIOR TO 5:45 p.m. Speakers who are not inthe speaker queue with their hand raised by 5:45 p.m. will not be permitted to speak.TRANSLATION SERVICES Spanish interpreting services are provided at CityCouncil meetings. Simultaneous Spanish interpretation is provided through the useof headsets and consecutive interpretation (SpanishtoEnglish) in addition to thosewishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Consejo. La interpretación simultánea al español se ofrece por medio del uso de audífonos yla interpretación consecutiva (español a inglés) también está disponible paracualquiera que desee dirigirse al consejo municipal en el podio.About the AgendaTo download or view the attachments (staff report and other supporting documentation) foreach agenda item, you must select the agenda item to see the attachments to either open ina new link (the eyeball ) or download a pdf (the cloud symbol with the down arrow ).TELECONFERENCE NOTICEPursuant to Government Code Section 54953(b), the regular meeting will include teleconference participationfrom Mayor Pro Tem Thai Viet Phan from: NINH BINH HIDDEN CHARM HOTEL & RESORT, No 9, Tam Coc – Bich Dong Tourist Center, Ninh Thang, Hoa Lu, Ninh Binh, Vietnam (with the room number posted in the hotellobby). The Agenda will be posted at the teleconference location and any member of the public wishing toaddress the legislative body directly may do so at the teleconference location pursuant to Government CodeSection 54954.3.CLOSED SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor Pro Tem Thai Viet PhanMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLADDITIONS\DELETIONS TO CLOSED SESSIONPUBLIC COMMENTS – Members of the public may address the City Council on ClosedSession items.RECESS – City Council will recess to Closed Session for the purpose of conducting regularCity business.CLOSED SESSION ITEMS – The Brown Act permits legislative bodies to discuss certainmatters without members of the public present. The City Council finds, based on advice fromthe City Attorney, that discussion in open session of the following matters will prejudice theposition of the City in existing and anticipated litigation:1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant toParagraph (1) of subdivision (d) of Section 54956.9 of the Government Code:A. Rita Ramirez v. City of Santa Ana, Orange County Superior Court, Case No. 302022012877022.CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section54957.6(a):Agency Negotiator: Ramon Figueroa, Employee Relations ManagerEmployee Organization:Santa Ana Police Officers Association (POA)3.PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section54957(b)(1)Title: Acting City Manager/Interim City Manager/Permanent City ManagerRECONVENE – City Council will reconvene to continue regular City business.TELECONFERENCE NOTICEPursuant to Government Code Section 54953(b), the regular meeting will include teleconference participationfrom Mayor Pro Tem Thai Viet Phan from: NINH BINH HIDDEN CHARM HOTEL & RESORT, No 9, Tam Coc – Bich Dong Tourist Center, Ninh Thang, Hoa Lu, Ninh Binh, Vietnam (with the room number posted in the hotellobby). The Agenda will be posted at the teleconference location and any member of the public wishing toaddress the legislative body directly may do so at the teleconference location pursuant to Government CodeSection 54954.3.CITY COUNCIL REGULAR OPEN SESSIONCALL TO ORDERATTENDANCE Council Members Phil BacerraJohnathan Ryan HernandezJessie LopezDavid PenalozaBenjamin VazquezMayor Pro Tem Thai Viet PhanMayorValerie AmezcuaInterim City Manager Tom HatchCity Attorney Sonia R. CarvalhoCity Clerk Jennifer L. HallROLL CALLPLEDGE OF ALLEGIANCE Mayor AmezcuaWORDS OF INSPIRATION Police ChaplainADDITIONS\DELETIONS TO THE AGENDACEREMONIAL PRESENTATIONS1.Certificates of Recognition presented by Mayor Amezcua to the Mater Dei High SchoolBoys Varsity Soccer Team for Exceptional Athletic Performance2.Certificate of Recognition presented by Councilmember Hernandez to Pearl Raya andthe Raya Foundation for Outstanding Contributions to the Community3.Certificate of Recognition presented by Councilmember Lopez to Viet Rainbow ofOrange County for Outstanding Contributions to the Community4.Proclamation presented by Councilmember Vazquez to El Centro Cultural de Mexico inRecognition of their 30Year AnniversarySTAFF PRESENTATIONS5.Planning and Building Agency Awards PresentationCLOSED SESSION REPORT – The City Attorney will report on any action(s) from ClosedSession.PUBLIC COMMENTS – Public comments will be held during the beginning of the meetingfor ALL comments on agenda and nonagenda items.CONSENT CALENDARRECOMMENDED ACTION: Approve staff recommendations on the followingConsent Calendar Items: 6 through 23 and waive reading of all resolutions and ordinances. 6.Excused AbsencesDepartment(s): City Clerk’s OfficeRecommended Action: Excuse the absent members.7.Minutes from the Regular Meeting of March 5, 2024Department(s): City Clerk’s OfficeRecommended Action: Approve minutes.8.Appoint Wyatt Malfavon Nominated by Mayor Amezcua as the Mayoral Representativeto the Youth Commission for a PartialTerm Expiring December 10, 2024Department(s): City Clerk’s OfficeRecommended Action: Appoint Wyatt Malfavon to the Youth Commission as theCitywide representative and administer the Oath of Office.9.Substance Abuse and Public Intoxication Enforcement Informational Report 4th Quarter2023Department(s): Police DepartmentRecommended Action: Receive and file.10.Approve an Appropriation Adjustment and an Amendment to the Fiscal Year 20232024 Capital Improvement Program to Add Funds to the Automated MeteringInfrastructure Project (Project No. 166460) (NonGeneral Fund)Department(s): Public Works AgencyRecommended Action:1. Approve an appropriation adjustment to transfer $1,300,000 from Water UtilityProduction & Supply, Miscellaneous Operating Expenses account and $1,550,000in Water Meter Services, Contract Services – Professional account, to theAcquisition & Construction, Water Utility Capital Projects, Water Capital Projectexpenditure account. (Requires five affirmative votes)2. Approve an amendment to the Fiscal Year 20232024 Capital ImprovementProgram to include $4,500,000 in construction funds for the Automated MeteringInfrastructure Project. (Project No. 166460)11.Approve Appropriation Adjustment Recognizing $725,000 in Housing AssistancePayment Funds for Emergency Housing VouchersDepartment(s): Community Development AgencyRecommended Action: Approve an appropriation adjustment recognizing housingassistance funding in the amount of $725,000 in revenue account (no. 1791800252011) and appropriating the same amount to expenditure account (no. 1791876069158) to administer existing vouchers. (Requires five affirmative votes)12.Approve the Homeless Housing, Assistance, and Prevention (HHAP) Round 5ApplicationDepartment(s): Community Development AgencyRecommended Action: Approve the submission of the Homeless Housing,Assistance, and Prevention (HHAP) Program Round 5 Application to receive fundingfrom the State of California’s Homeless Coordinating and Financing Council (HCFC)to address homelessness. 13.City of Santa Ana 2023 General Plan Annual Progress ReportDepartment(s): Planning and Building AgencyRecommended Action:1. Receive and file the City of Santa Ana 2023 General Plan Annual Progress Report;and2. Authorize staff to submit the City of Santa Ana 2023 General Plan Annual ProgressReport to the State of California Department of Housing and Community Development(HCD) and the Office of Planning and Research (OPR).14.Approve Destruction of Obsolete City RecordsDepartment(s): Public Works AgencyRecommended Action: Approve the request for the destruction of obsolete recordsfrom the Public Works Agency’s Engineering Services Division, Development andConstruction Engineering Section in accordance with the retention schedule outlinedin City Council Resolution 2013014.15.Receive and File Citywide Sports Field Renovation ScheduleDepartment(s): Public Works AgencyRecommended Action: Receive and file Citywide Sports Field RenovationSchedule for 2024 to 2025.16.Award a Purchase Order Contract with Lightbox Parent, L. P. for GeographicInformation System Data Services Subscription (Specification No. 24024) (NonGeneral Fund)Department(s): Public Works AgencyRecommended Action: Award a Purchase Order Contract with Lightbox Parent, L.P. to provide Geographic Information System Data Services for a total not to exceedamount of $281,326, including an annual contingency of $5,000, for a term beginningon April 16, 2024 and expiring April 15, 2029.17.Award Blanket Order Contract to Dell Marketing L.P. for Desktop Computers,Laptops, Mobile Devices, and Related Equipment in an Amount Not to Exceed$8,100,000 (Specification No. 24037) (General and NonGeneral Fund)Department(s): Information TechnologyRecommended Action: Award Blanket Order Contract to Dell Marketing L.P. fordesktop computers, laptops, mobile devices, and related equipment for a twentyonemonth period expiring November 30, 2025 with provisions for five, oneyear renewaloptions, in an annual amount not to exceed $1,200,000.18.Amend the Agreement with Hanson Bridgett, LLP (General Fund)Department(s): City Attorney OfficeRecommended Action: Authorize the City Manager to execute a first amendment tothe Agreement with Hanson Bridgett, LLP to provide legal and investigative services,increasing the amount of the compensation by $125,000 for a total agreement amountof $175,000, and revise the term of the Agreement through June 30, 2025, with anoption to extend for up to one (1) year (Agreement No. A2024XXX). 19.Approve an Agreement with Invengo America Corporation DBA FE Technologies forMaintenance Services and Equipment for the Delhi Library BranchDepartment(s): LibraryRecommended Action: Authorize the City Manager to execute an agreement withInvengo America Corporation DBA FE Technologies to provide maintenance servicesand library equipment for the Delhi Library Branch for a threeyear term ending March15, 2027 in an amount not to exceed $40,212 (Agreement No. A2024XXX).20.Approve an Amendment with Sedaru, formerly known as ID Modeling, Inc., for WaterSystem Computer Modeling and Engineering Services (NonGeneral Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute a third amendmentto the agreement with Sedaru, formerly known as ID Modeling, Inc., for Water SystemComputer Modeling and Engineering Services, to extend the existing term throughDecember 31, 2024, with no supplementary expenses to the previously executedamount (Agreement No. A2024XXX). 21.Approve Second Amendments to Agreements with AESCO, Inc., Kleinfelder, Inc., andRMA Group, Inc. for OnCall Material Testing and Special Inspection Services (NonGeneral Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute the secondamendments to the standard agreement with AESCO, Inc., Kleinfelder, Inc., and RMAGroup, Inc. to provide oncall material testing and special inspection services andincrease the contract amount by $2,000,000, for a total amount not to exceed$4,000,000 for the remaining term (Core Agreement No. A2024XXX).22.Approve First Amendments to Agreements with Tetra Tech, Inc., Ardurra Group, Inc.,Psomas, KimleyHorn and Associates, Inc., HuittZollars, Inc., and Tait & Associates,Inc. for OnCall Engineering Services (NonGeneral Fund)Department(s): Public Works AgencyRecommended Action: Authorize the City Manager to execute first amendments tothe agreements with Tetra Tech, Inc., Ardurra Group, Inc., Psomas, KimleyHorn andAssociates, Inc., HuittZollars, Inc., and Tait & Associates, Inc. for oncall engineeringservices to increase the agreement amount by $750,000, for a total aggregateagreement amount not to exceed $2,750,000 for the remaining term of the agreementwhich began on August 16, 2022 and expires on August 15, 2025, with a provision fortwo, one year optional extensions (Core Agreement No. A2024XXX). 23.Resolutions to Increase the City Manager’s Office and Police Department Headcount,Amend the City’s Classification and Compensation Plan, and Approve the CityCouncil Appointee Salary ScheduleDepartment(s): City Manager’s OfficeRecommended Action: Adopt resolutions to increase the City Manager’s Officeand Police Department headcount, amend the City’s classification and compensationplan, and approve the City Council Appointee salary schedule.RESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO AMEND THE CURRENT FISCAL YEAR 20232024ANNUAL BUDGET TO ADD FULLTIME POSITIONS IN THE CITY MANAGER’SOFFICE AND THE POLICE DEPARTMENTRESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO EFFECT CERTAIN CHANGES TO THE CITY’SCLASSIFICATION AND COMPENSATION PLANRESOLUTION NO. 2024XXX entitled A RESOLUTION OF THE CITY COUNCIL OFTHE CITY OF SANTA ANA TO ADOPT AND APPROVE A COUNCIL APPOINTEESALARY SCHEDULE IN COMPLIANCE WITH TITLE 2 OF THE CALIFORNIA CODEOF REGULATIONS SECTION 570.5 AND THE CALIFORNIA PUBLIC EMPLOYEES’RETIREMENT SYSTEM (CALPERS)
<br />**END OF CONSENT CALENDAR**
<br />BUSINESS CALENDAR
<br />24.Ordinance Establishing Distance Requirements for Targeted Residential Picketing
<br />Department(s): City Manager’s Office
<br />Recommended Action: 1. Adopt an urgency ordinance establishing distance
<br />requirements for targeted residential picketing.
<br />ORDINANCE NO. NSXXX entitled AN URGENCY ORDINANCE OF THE CITY
<br />COUNCIL OF THE CITY OF SANTA ANA IN ACCORDANCE WITH SANTA ANA
<br />CHARTER SECTIONS 415 AND 417 TO ESTABLISH DISTANCE REQUIREMENTS
<br />FOR TARGETED RESIDENTIAL PICKETING (includes determination that the
<br />ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant
<br />to Sections 15060(c)(2) and 15060(c)(3)); and
<br />2. Approve first reading of an ordinance establishing distance requirements for
<br />targeted residential picketing. If approved, Article 1 section 10110 would be
<br />amended and entitled “Targeted Residential Picketing” and sections 10111 and 10
<br />112 will be added to the Santa Ana Municipal Code.
<br />ORDINANCE NO. NSXXX entitled AN ORDINANCE OF THE CITY COUNCIL OF
<br />THE CITY OF SANTA ANA AMENDING CHAPTER 10, ARTICLE 1, SECTION 10
<br />110 AND ADDING SECTIONS 10111 AND 10112 OF THE SANTA ANA
<br />MUNICIPAL CODE TO ESTABLISH DISTANCE REQUIREMENTS FOR TARGETED
<br />RESIDENTIAL PICKETING (includes determination that the ordinance is not subject
<br />to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2)
<br />and 15060(c)(3)).
<br />25.Youth Commission Informational Report
<br />Department(s): Parks, Recreation, and Community Services
<br />Recommended Action: Accept informational report and provide direction to staff.
<br />26.Early Direction for the Fiscal Year 202425 Budget
<br />Department(s): Finance and Management Services
<br />Recommended Action: Provide direction for preparation of the proposed FY 2024
<br />25 budget.
<br />**END OF BUSINESS CALENDAR**
<br />PUBLIC HEARINGS
<br />27.PUBLIC HEARING ITEM HAS BEEN PULLED FROM CONSIDERATION BY
<br />STAFF; NO ACTION TO BE TAKEN BY CITY COUNCIL
<br />Continued Public Hearing – Adopt a Resolution Adjusting Sanitation Services Users
<br />Charge (NonGeneral Fund)
<br />Legal notice published in the OC Reporter on February 5 and February 9, 2024 and
<br />notice of continuance was posted on February 21, 2024.
<br />Department(s): Public Works Agency
<br />Recommended Action: N/A
<br />CITY MANAGER COMMENTS
<br />COUNCIL COMMENTS
<br />AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for
<br />members of the Council to provide a brief oral report on attendance of any regional board or
<br />commission meeting or any conference, meeting or event attended.
<br />ADJOURNMENT – Adjourn the City Council meeting.
<br />Adjourn in memory of
<br />Glen Stroud
<br />Future Items
<br />1. Water Shutoff Protection Act Compliance Ordinance
<br />2. ACC/OC Presentation
<br />3. FY202425 Budget Discussions and Approval
<br />POSTING STATEMENT: On March 12, 2024, a true and correct copy of this agenda was
<br />posted at the entrance to City Hall, 20 Civic Center Plaza, Santa Ana, CA 92701. Internet
<br />Access to City Council, Agency, and Authority agendas and related material is available prior
<br />to meetings at santaana.org/agendasandminutes.
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