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Early Direction for the Fiscal Year 2024-25 Budget <br />March 19, 2024 <br />Page 10 <br />4 <br />1 <br />3 <br />1 <br />The existing systems were implemented roughly 20 years ago, and were simply upgrades <br />of the previous mainframe versions. The City recently received ERP system proposals <br />and is in the process of evaluation. Although it is too soon to identify a specific amount, <br />the latest estimate is $7.65 million. Additional funding may be necessary to purchase the <br />system, implement it, and provide training. <br />Equipment Replacement Fund <br />The City has a large fleet of vehicles used to provide services to the public, comprised of <br />both owned and leased vehicles. On December 19, the City Council approved renewal <br />agreements with Enterprise Fleet Management for leased vehicles used in both the Police <br />Department and the Planning & Building Agency (PBA). There are a total of 18 leased <br />vehicles used in PBA, all with lease terms that end during FY 2024-25. When vehicles <br />are held for the full useful life of the vehicle, leasing becomes a more expensive option <br />than purchasing. <br />The estimated cost to purchase 18 new vehicles for PBA is approximately $1 million, due <br />to the new state law requiring a mix of electric vehicles in the fleet. To minimize long-term <br />costs, shall staff include a one-time spending allocation in the proposed FY 2024-25 <br />budget to purchase replacement vehicles for PBA? <br />RESTRICTED FUNDS <br />Cannabis Public Benefit Fund <br />Two-thirds of Cannabis Tax revenue related to adult-use and supply activities is <br />transferred to the Cannabis Public Benefit Fund each year pursuant to Santa Ana <br />Municipal Code Section 13-203. To date, this funding has provided for both recurring <br />programs and one-time projects supporting youth services and enforcement activities. <br />The Cannabis tax rates were reduced effective January 1, 2023, resulting in a decrease <br />of revenue transferred to the Cannabis Public Benefit Fund. <br />Now that we have a full year of experience with the decreased tax rates, it appears that <br />ongoing revenue is approximately $9.4 million and the recurring baseline budget is <br />approximately $9.8 million. The accumulated fund balance was able to absorb the <br />spending deficit for FY 2023-24, but the recurring budget must be rebalanced for FY 2024- <br />25. <br />A snapshot of recurring spending programs follows. Approximately $4.2 million is <br />programmed for youth services and approximately $5.6 million is programmed for <br />enforcement activities.