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12-ORA-0-SA <br /> ATPL-5063(215) <br /> SPECIAL COVENANTS OR REMARKS <br /> Funds allocated for the construction component are subject to an award deadline and contract <br /> completion deadline. ADMINISTERING AGENCY agrees to award the contract within 6 <br /> months of the construction fund allocation and to complete and accept the construction within <br /> 36 months of award. <br /> F. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br /> Local Assistance Engineer immediately after project contract award and prior to the submittal <br /> of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do <br /> so will cause a delay in the State processing of invoices for the construction phase. <br /> G. The ADMINISTERING AGENCY shall invoice STATE for environmental & permits (E&P), <br /> plans specifications & estimate (PS&E), and right-of-way costs no later than 180 days after <br /> the end of last eligible fiscal year of expenditure. For construction costs, the <br /> ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to <br /> make the final payment to the contractor prepare the final Report of Expenditures and final <br /> invoice, and submit to STATE for verification and payment. <br /> H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively <br /> constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT <br /> completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" <br /> within 180 days of PROJECT completion will result in STATE imposing sanctions upon <br /> ADMINISTERING AGENCY in accordance with the current LAPM and the Active <br /> Transportation Program (ATP) Guidelines. <br /> 1. ADMINISTERING AGENCY indirect costs, as defined in 2 CFR, Part 200, Uniform <br /> Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards, to <br /> be claimed must be allocated in accordance with an Indirect Cost Allocation Plan (ICAP), <br /> submitted, reviewed, and approved in accordance with Caltrans Audits and Investigations <br /> requirements which may be accessed at: www.dot.ca.gov/hq/audits/. <br /> ADMINISTERING AGENCY agrees to comply with, and require all sub-recipients and project <br /> sponsors to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost <br /> Principles and Audit Requirement for Federal Awards, and all applicable Federal and State <br /> laws and regulations. <br /> ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors <br /> will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal <br /> Acquisition Regulations System, Chapter 1, Part 31, et seq., and all applicable Federal and <br /> State laws and regulations, shall be used to determine the allowability of individual PROJECT <br /> cost items. <br /> Any Fund expenditures for costs for which ADMINISTERING AGENCY has received <br /> Program Supplement 12--506-A454-SERIAL Page 3 of 4 <br />