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Foreclosure, Abandoned Vacant Lots, and Structure Registration Program Services <br />April 2, 2024 <br />Page 2 <br />To ensure uninterrupted services, Request for Proposals (RFP) no. #23-133 was issued <br />on October 19, 2023 on the City's online bid management and publication system. A <br />summary of vendor participation and results is as follows: <br />• 657 Vendors notified <br />• 18 Santa Ana vendors notified <br />• 26 Vendors downloaded the RFP packet <br />• 3 Proposals received <br />• 0 Proposals received from Santa Ana vendors <br />Proposals were solicited, opened on November 17, 2023, and evaluated. Three <br />proposals were submitted by the RFP deadline and all were determined to be <br />responsible, responsive to the specifications, and met the City's requirements. A <br />selection committee consisting of Code Enforcement staff members reviewed and rated <br />the proposals employing the following criteria: <br />• Responsiveness to RFP <br />• Experience of Firm and Personnel <br />• Cost of Proposal <br />• References <br />Based on the criteria outlined in the RFP, the following summarizes the responding <br />firms and their rankings: <br />Firm <br />Location <br />Rank <br />Hera Property Registry, LLC <br />Melbourne, FL <br />1 <br />MuniRe , LLC <br />Woodmere, OH <br />2 <br />OpportunitySpace Inc. dba Tolemi <br />Boston, MA <br />3 <br />Staff recommends awarding an agreement with Hera Property Registry, LLC, the <br />highest -ranked firm. <br />Local Outreach Efforts <br />The Purchasing Division advertised this project on the City's online bid management <br />and publication system, which notified five Planet Bid categories totaling 657 Vendors. <br />The bid categories consisted of Database Software (1), Database Software (2), Real <br />Estate Management Services Program, Project Development and Management <br />Services, and Record Management Services. Of these vendors, 18 were identified as <br />Santa Ana firms and none submitted a proposal for these specialty services. <br />FISCAL IMPACT <br />The Foreclosure, Abandoned, and Vacant Properties Registration Program <br />miscellaneous fee for FY 2023-24 is $1,328 per registration. Under the agreement, a <br />service fee amount not to exceed $100 may be recovered by the vendor from each <br />