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City of Santa Ana
<br />Agreement Number: CCL-6063-213
<br />AMS ADV ID: 1224000042
<br />Page 7 of 19
<br />that in -kind contributions are permitted and identified under this RGA, Section III --Project
<br />Funding, Item 6, the contributions may be counted as cash only when they are actually
<br />received by the AGENCY and confirmed by CALTRANS. Except where expressly allowed in
<br />writing herein, reimbursement of credits for local matching funds and in -kind contributions will be
<br />made or allowed only for work performed on and after the initial date of this Agreement and on
<br />or before June 30, 2026.
<br />b. AGENCY agrees to contribute the statutorily required local contribution of matching funds if any
<br />is specified within this RGA or in any Attachment hereto, toward the actual cost of the services
<br />described in Attachment III. AGENCY shall contribute not less than its required match amount
<br />toward the services described herein. Local cash and in -kind match requirements can be found
<br />in the Grant Program Guidelines (Attachment 1); but AGENCY must fully satisfy the local cash
<br />and in -kind match amount and percentage identified in Section III, Paragraph 7 with the final
<br />invoice.
<br />17. Quarterly Progress Reporting
<br />a. AGENCY shall submit written quarterly progress reports to the CALTRANS District Grant
<br />Manager to determine if AGENCY is performing to expectations, on schedule, within funding
<br />cost limitations, communicating interim findings, and to afford occasions for airing difficulties
<br />respecting special problems encountered so that remedies can be developed.
<br />18. Cost Principles
<br />a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200,
<br />Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
<br />Awards.
<br />b. AGENCY agrees, and will assure that its contractors, sub -recipients, in -kind contributors, and
<br />subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures,
<br />48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used
<br />to determine the allowability of individual Project cost items and (b) all parties shall comply
<br />with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform
<br />Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
<br />Every sub -recipient receiving Project funds as a sub -recipient, contractor, or subcontractor
<br />under this RGA shall comply with Federal administrative procedures in accordance with 2
<br />CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit
<br />Requirements for Federal Awards to the extent applicable.
<br />c. Any Project costs for which AGENCY has received payment or credit that are determined by
<br />subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part
<br />31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse
<br />moneys due CALTRANS within 30 days of discovery or demand, or within such other period
<br />as may be agreed in writing between the parties hereto, CALTRANS is authorized to
<br />intercept and withhold future payments due AGENCY from CALTRANS or any third -party
<br />source, including, but not limited to, the State Treasurer, the State Controller, or any other
<br />fund source.
<br />d. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified
<br />estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for
<br />review and approval an indirect cost rate proposal and a central service cost allocation plan
<br />(if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost
<br />Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local
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