ORANGE COUNTY AUTO THEFT TASK FORCE (OCATT)

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diving, those hours will not be paid by OCATT. All claims are subject to approval by the Task Force Coordinator. It is the responsibility of the task force accounting staff to develop a format for claiming expenses, with appropriate substantiating data, and to provide a sample of the document to the participating agencies for claim purposes. Payment of submitted claims will be processed within 90 days of receipt of invoice in a format acceptable to the task force. In the unlikely event that revenues fall short of what is required for full recompense; reimbursement shall be made on a pro rata, share basis. In no event will general revenues of the County be used to offset any shortage. Claims for reimbursement of travel, per diem, lodging, materials, or services necessary to perform task force activities shall be submitted on an approved claim form specific to task force operations. All claims are subject to approval by the task force coordinator and the County of Orange policies and procedures. Upon approval, the coordinator shall forward the reimbursement claims to the task force accounting staff for payment processing within 90 days of receipt of claims. C. Right to Audit Each party to this agreement shall make available to the county, at all reasonable times, their financial records relating to this agreement. The County or independent auditor may audit such records and, should the County determine ineligible costs have been reimbursed, the agency shall immediately repay that amount deemed ineligible. If not repaid within 30 days, the County may withhold the amount deemed ineligible from future reimbursements. The parties shall maintain the original copies of the required records for a period of three years after the date the expense is reimbursed. D. Overtime The Executive Committee may approve a'hot to exceed" monthly allocation of overtime to be utilized by the task force. Monthly amounts exceeding this allocation will require written justification by the task force coordinator for approval of the Executive Committee. Page 7 of 12