Item 16 - Blanket Order Contracts for Manhole Covers, Water Valves and Covers

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Manhole Covers, Water Valves, and Covers April 16, 2024 Page 2 4 1 7 7 City’s online bid management and publication system. A summary of IFB vendor participation and results is as follows: 43 Vendors notified 2 Santa Ana vendors notified 18 Vendors downloaded the bid packet 2 Bids received 1 Bid received from Santa Ana vendors Bids were solicited, opened on February 27, 2024, and evaluated (Exhibit 1). Two bids were submitted by the IFB deadline, and both bids submitted by Famcon Pipe & Supply, Inc. of Oxnard, CA, and Core & Main of Santa Ana, CA were determined to be the lowest responsible bids, were responsive to the specifications of the bid, and met the City’s requirements. Staff recommends awarding contracts to Famcon Pipe & Supply, Inc. and Core & Main to ensure availability of resources. Famcom Pipe is a new vendor to Santa Ana, but has been in business for waterworks materials and supplies since the 1980’s. Core and Main became an independent company in 2017, and has been a provider of various waterworks supplies and materials for the City for multiple projects. FISCAL IMPACT Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Year Accounting Unit- Account # Fund Description Accounting Unit, Account Description Amount 05617640-63001 Sanitary Sewer Fund Sanitary Sewer Service, Miscellaneous Operating Expenses $50,000 FY 23-24 Apr - Jun 06017641-63001 Water Fund Water System Maintenance, Miscellaneous Operating Expenses $30,000 FY 24-25 05617640-63001 Sanitary Sewer Fund Sanitary Sewer Service, Miscellaneous Operating Expenses $165,000 06017641-63001 Water Fund Water System Maintenance, Miscellaneous Operating Expenses $82,000 FY 25-26 05617640-63001 Sanitary Sewer Fund Sanitary Sewer Service, Miscellaneous Operating Expenses $165,000