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Award a contract to CliftonLarsonAllen LLP for professional auditing services <br />May 7, 2024 <br />Page 3 <br />4 <br />2 <br />2 <br />8 <br />•Agreed Upon Procedures or other services as requested by the Executive <br />Director of Finance and Management Services Agency <br />The proposed cost for the first year of the new contact is $192,130, which is a 3.2% <br />decrease in annual cost to the City compared to the current year cost of $198,535. The <br />aggregate contract amount reflects annual fee increases of 3% going forward and is the <br />lowest out of all proposals received. <br /> <br />As such, staff recommends contracting with CLA to perform the annual auditing <br />services for a period of three years and the option to renew for an additional two years. <br />The Request for Proposal (RFP) No. 29-004 was advertised on February 7, 2024 and <br />offers were solicited. A summary of the RFPs and offers received is as follows: <br />153 Vendors were notified <br />22 Vendors downloaded the RFP <br />12 Santa Ana vendors notified <br />6 Proposals received <br />Outreach Efforts <br />The Purchasing Division advertised this project on the City’s online bid management <br />and publication system, which directly notified 12 Santa Ana vendors, one of which <br />downloaded the RFP. The vendor based in Santa Ana submitted a proposal for <br />consideration. However, it did not rank in the top three. <br />Staff’s outreach efforts also included directly reaching out to audit firms well-known in <br />local government circles requesting submission of proposals for the above-referenced <br />RFP. <br />FISCAL IMPACT <br />Funds for these services will be included in the following fiscal years’ budget within the <br />accounts noted below along with their respective audit related costs. The allocations are <br />subject to non-substantive changes based on the actual work performed. <br />Account <br />#/Fund/Description <br />FY23-24 FY24-25 FY25-26 FY26-27 FY27-28 FY28-29 <br />01110110-62300 <br />General Fund/ FIN/MGMT <br />SVS- Accounting <br />$30,000 $120,000 $123,600 $127,308 $131,127 $105,061 <br />01110130-62300 <br />General Fund/ FIN/MGMT <br />SVS- Treasury Services <br />$2,270 $2,340 $2,410 $2,480 $2,555 <br />03116510-62300 $3,590 $3,700 $3,810 $3,920 $4,040 <br />  <br />  <br />City Council 21 – 3 5/7/2024