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City Manager’s Office <br />www.santa-ana.org/city-manager-office <br />Item # 28 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />May 7, 2024 <br />TOPIC: Amendments to Consultant Agreements for Council Aide Services <br />AGENDA TITLE <br />Approve Amendments to Consultant Agreements with Claudia Perez (Mayor Amezcua), <br />Andrew Linares (Councilmember Bacerra), and Valerie Magdaleno (Councilmember <br />Lopez) for Council Aide Services (General Fund) <br />RECOMMENDED ACTION <br />1. Authorize the City Manager to execute second amendments to consultant <br />agreements with Claudia Perez, Andrew Linares, and Valerie Magdaleno for Council <br />Aide Services, to increase the not-to-exceed amount of each agreement by $10,000, <br />for a total amount not to exceed $60,000 per agreement, and to extend the term of <br />the agreements to June 30, 2024. (Agreement Nos. A-2024-XXX, A-2024-XXX, A- <br />2024-XXX) <br />2. Provide input for future Council Aide Services agreements regarding not to exceed <br />amounts by selecting one of the following options: <br />a.Option 1: Invoicing not to exceed $5,000 per month per agreement, with <br />monthly invoicing of hourly rates, material, and other reimbursable items; or <br />b.Option 2: Invoicing not to exceed $60,000 per year per agreement, with <br />monthly invoicing of hourly rates, material, and other reimbursable items <br />GOVERNMENT CODE §84308 APPLIES: Yes <br /> No <br />DISCUSSION <br />Starting in Fiscal Year 2022-23, the City Council allocated $420,000 annually to provide <br />Council Aide Services for each member of the council. Under this program, each <br />councilmember may direct the City Manager’s Office to engage one or more <br />independent contractors to provide services to that councilmember. These direct <br />services augment general City Council staff support provided by the City Manager’s <br />Office and include one or more of the following: (1) data collection and analysis, <br />program evaluation, and public policy; (2) community engagement; and (3) constituent <br />services. As directed by the City Council, the City Manager’s Office allocates $60,000 <br />each Fiscal Year for these services for each of the seven members of the City Council, <br />totaling $420,000.