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Award a blanket order contract for postage, supplies, and shipping parcels <br />May 7, 2024 <br />Page 2 <br />4 <br />2 <br />3 <br />9 <br />shipping labels, and ink) is also billed to the City under this contract. Based on historical <br />spending and anticipated increase of services, staff recommends creating a Blanket <br />Order Contract with an annual not-to-exceed amount of $200,000 to ensure sufficient <br />postage and related resources are available. Staff is also requesting the ability to <br />automatically renew the contract annually, as payment of postage can only be made via <br />Quadient, and the City does not foresee any shortage of shipping needs in the near or <br />distant future. The Blanket Order Contract will be terminated when no longer needed by <br />the City. <br />FISCAL IMPACT <br />Funding is available in the current FY 2023-24 budget and funding for subsequent fiscal <br />years will be included in the proposed budget for City Council consideration. <br />Fiscal Year Accounting <br />Unit- <br />Account # <br />Fund Description Accounting Unit, <br />Account <br />Description <br />Amount <br />2023-24 <br />May – Jun <br />01110120- <br />63020 <br />General <br />Fund/FIN/MGMT SVS - <br />Purchasing <br />Postage/Printing $33,334 <br />2024-25 <br />Jul – May <br />01110120- <br />63020 <br />General <br />Fund/FIN/MGMT SVS - <br />Purchasing <br />Postage/Printing $166,666 <br />Submitted By: Kathryn Downs, Executive Director of Finance and Management <br />Services <br />Approved By: Alvaro Nuñez, Acting City Manager