Item 10 - Approve Additional Funds in the Amount of $270,000 for the SA-5 Vault Modifications

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Public Works Agency www.santa-ana.org/public-works Item # 10 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report May 21, 2024 TOPIC: SA-5 Vault Modifications AGENDA TITLE Approve Additional Funds in the Amount of $270,000 for the SA-5 Vault Modifications Project with an Estimated Project Delivery Cost of $2,257,050 for the SA-5 Vault Modifications Project (Project No. 11-6413) (Non -general Fund) RECOMMENDED ACTION 1. Approve an amendment to the Project Cost Analysis in the amount of $270,000 for $240,000 in additional contingency funds and $30,000 in additional contract administration, inspection, and testing for a new estimated total construction delivery cost of $2,257,050. 2. Approve an amendment to the Fiscal Year 2023-24 Capital Improvement Program to include $270,000 of Acquisition & Construction funds for the First SA- 5 Vault Modifications Project (11-6413). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The SA-5 vault is one of seven connections between the City and Metropolitan Water District (MWD). The connection safeguards MWD water and ensures reliability of drinking water for residents and businesses, especially should there be an emergency or if the water system is interrupted. The goal of the project is to refurbish the existing piping, valves, equipment, and relocate the vault for easier access to minimize traffic impacts during routine maintenance along Bristol Street between Garry Avenue and Alton Avenue (Exhibit 1). On April 2, 2019, the City Council authorized the award of a construction contract to T.E Roberts, Inc. to improve the existing conditions of the SA-5 vault (Exhibit 2). The project is currently under construction and additional MWD modification change orders relating to the control systems have surpassed the existing contingency of $229,275 (Exhibit 3). Additional contingency will also be needed for future potential unforeseen work as the project progresses to completion. To capitalize on the favorable pricing of the existing contract with T.E. Roberts, Inc., Staff recommends increasing the project contingency by $270,000 which includes the