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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 2, 2019 <br />TITLE: <br />APPROVE CONSTRUCTION CONTRACT <br />AWARD IN THE AMOUNT OF $1,528,500 <br />FOR SA-5 VAULT MODIFICATIONS <br />PROJECT (PROJECT NO. 11-6413) <br />(STRATEGIC PLAN NO, 6, 1C) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />EXHIBIT 2 <br />CLERK OF COUNCIL USE ONLY <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 15t Reading <br />❑ Ordinance on 2"d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />111111-►N1►T5 1.42114 <br />1. Reject all bids received on November 6, 2018, for construction of the SA-5 Vault <br />Modifications Project, due to changes in the scope of work. <br />2. Award a contract to T.E. Roberts, Inc., the lowest responsible bidder, in accordance with the <br />base bid in the amount of $1,528,500, for construction of the SA-5 Vault Modifications <br />Project, for the term beginning upon execution of the contract and ending upon project <br />completion, and authorize the City Manager and the Clerk of the Council to execute the <br />contract subject to nonsubstantive changes approved by the City Manager and the City <br />Attorney. <br />3. Approve the Project Cost Analysis for a total estimated construction delivery cost of <br />$1,987,050, which includes the contract bid amount, administration, inspection and testing, <br />and an authorized contingency of $229,275. <br />DISCUSSION <br />The SA-5 vault is one of seven connections between the City and Metropolitan Water District <br />(MWD). The connection safeguards access to MWD water and ensures reliability of drinking <br />water for residents and businesses, especially should there be an emergency or if the water <br />system is interrupted. To keep this important facility operational, City crews are required to <br />routinely access the vault to maintain the valve and connection. <br />The existing SA-5 vault is located under the northbound traffic lanes on Bristol Street, just north <br />of Alton Avenue (Exhibit 1). Currently, the City crews must block a lane on Bristol Street. By <br />relocating the vault, traffic impacts during routine maintenance will be minimized. The work will <br />also allow the existing piping, valves, and equipment to be replaced, and it includes modernizing <br />site electrical and instrumentation. <br />A Notice Inviting Bids was advertised on February 8 and 9, 2019, and bids were opened on <br />February 21, 2019. The following is a summary of the bid invitations made and the bids received: <br />23A-1 <br />