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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 21 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />May 21, 2024 <br />TOPIC: Waste Recovery and Recycling Tracking Software <br />AGENDA TITLE <br />Agreement with Green Halo Systems for Waste Recovery and Recycling Tracking <br />Software (Specification No. 24-062) (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an agreement with Green Halo Systems to <br />provide waste recovery and recycling tracking software in the amount of $79,872, plus a <br />contingency amount of $20,000, for a total amount not to exceed $99,872, for a six -year <br />term beginning June 1, 2024 and expiring May 31, 2030 (Agreement No. A-2024-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />In compliance with the California Green Building Standards Code (CalGreen), <br />construction and demolition (C&D) projects such as new residential and non-residential <br />building construction, demolition, and certain additions and alteration projects are <br />required to recycle or salvage for reuse a minimum 65% of the nonhazardous C&D <br />debris generated from the project. Each city and county in the state is required to report <br />on how CalGreen is implemented in its jurisdiction through the CA Assembly Bill 939 <br />Electronic Annual Report that is submitted to CalRecycle. <br />Software Procurement <br />Santa Ana City Ordinance No. NS-3041 authorizes the City to make non -bid purchases <br />of services, supplies, materials, and equipment whenever it shall appear that there is <br />only one reasonably available source. Staff researched available procurement options <br />and product offerings in the market and determined that the waste recovery and <br />recycling tracking software by Green Halo Systems currently offers a one -of -a -kind <br />software that allows contractors, recyclers, and the City to comply with local and state <br />construction and demolition recycling reporting requirements. <br />Green Halo Systems developed its new platform, WasteTracking.com, specifically to <br />provide municipalities and government agencies with a customizable waste tracking <br />system in order to assist jurisdictions with CalRecycle reporting requirements. Staff <br />recommends awarding an agreement with Green Halo Systems for a six -year term <br />