Laserfiche WebLink
Community Development Agency <br />santa-ana.org/cd <br />Item # 3 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br /> Staff Report <br />May 21, 2024 <br />TOPIC: First Amendment to Agreement with MRI Software LLC (Formerly Happy <br />Software LLC) <br />AGENDA TITLE <br />Approve a First Amendment to the Agreement with MRI Software LLC (formerly Happy <br />Software LLC) to Continue Providing Housing Authority Management Software <br />RECOMMENDED ACTION <br />Authorize the Executive Director of the Housing Authority to execute a First Amendment <br />to the Agreement with MRI Software LLC (formerly Happy Software LLC) to continue <br />providing housing authority management software by extending the term for two years <br />until May 31, 2026, adding additional compensation in the amount of $148,100, and <br />expanding the scope of work to include criminal and sex offender background checks, for <br />a total amount not to exceed $348,100, subject to non-substantive changes approved by <br />the Executive Director of the Housing Authority and Authority General Council. <br />GOVERNMENT CODE §84308 APPLIES: <br />No <br />DISCUSSION <br />On May 4, 2021, the City Council authorized the Executive Director of the Housing <br />Authority to execute an Agreement with Happy Software LLC for housing authority <br />management software services for the Housing Choice Voucher (HCV) program (Exhibit <br />1). [Following that approval, MRI Software LLC acquired Happy Software LLC.] This <br />software is essential to the operation of the Housing Authority and its obligation to <br />electronically transfer data to the U.S. Department of Housing and Urban Development <br />(HUD) on a regular basis and disburse over $45 million in rental assistance funds every <br />year. The software tracks all program information on thousands of applicants, <br />participants, and owners served by the program; schedules and maintains records on all <br />Housing Quality Standards (HQS) inspections; performs income and payment <br />calculations; and creates and transmits all HUD-required reports, amongst various other <br />tasks. In addition to the day-to-day use of the software, the annual license includes <br />system upgrades, software updates, all pertinent user manuals, staff training, as well as <br />the Housing Authority’s applicant, owner and tenant on-line portals.