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Attorney in connection with the performance of duties under this Agreement. In-house printing, copying, and reproduction charges will be reimbursed at the rate of 20 cents per page. The City will not reimburse Attorneys for Lexis, Westlaw or other paid legal research subscription services for ordinary legal research. However, the City will reimburse Attorneys for extraordinary legal research costs related to a complex legal matter or assignment, if pre -approved in writing by the City Attorney. d. The City will not reimburse Attorneys for ordinary document management systems or software used for discovery purposes or investigation purposes unless such technology is deemed necessary by the City Attorney and if pre -approved in writing by City Attorney. e. Attorneys agree to directly pay for vendors, consultants, or experts, and then seek reimbursement from the City. Attorneys agree to seek authorization from City Attorney before retaining experts and consultants. f. Travel. Attorneys agree if a remote court appearance is available, they will appear remotely. Attorneys agree that unless specifically ordered by the Court or pre -approved by the City in writing, only one Attorney will travel by air at a time to attend required appearances in California. Attorneys agree they will fly economy class. If a rental vehicle is required for travel in California, City agrees to reimburse Attorneys for the lowest rental rate then available and automobile travel will be reimbursed at the standard mileage rate in effect at the time of billing by the Internal Revenue Service, assuming gas is not pre -paid as part of the rental vehicle agreement. g. Overnight Accommodations. If an overnight stay in California is required in connection with the case Attorneys have been retained on, Attorneys will obtain pre -approval from the City Attorney in writing before booking hotel accommodations and will select the lowest nightly rate then available for the number of nights required in connection with the case. The City will not reimburse Attorneys for convenience items, e.g., hair brush, razor, etc., or incidental charges, e.g. movies, mini -bar, etc. h. Any costs in excess of $5,000 require City Attorney approval prior to incurring the expense. All expenses must have supporting documentation submitted with the invoice. All expenses must have supporting documentation submitted with the invoice. 3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the services performed, dates and number of hours, and an itemization of expenses related thereto with supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges that the fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of the work being performed. At Attorneys' discretion, they may choose to defer payment. Notwithstanding this, City agrees that it shall tender payment within 30 days of written demand by Attorneys for payment. Unless expressly stated thereon, monthly statements generated by Attorneys shall not constitute written demand, but shall simply be a written reflection of work performed and fees incurred. City will not pay interest on unpaid monthly statements.