Item 11 - Approve Additional Funds for the Warner Ave. Street Improvements Project

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Approve Appropriation Adjustments and CIP Amendments, and Award Construction Contract March 16, 2021 Page 3 The Measure M2 Competitive grant award in construction funding in the amount of $4,629,750 was recognized by the City Council on October 2, 2018. However, the construction was not scheduled to start until Spring 2021. Staff is requesting City Council approval to recognize and re -appropriate this grant allocation for expenditure in Fiscal Year 2020-21 to complete the funding for the construction delivery cost of the project. Additionally, staff is requesting City Council approval for the reallocation of $255,000 in unspent Measure M2 Local Fairshare funds needed to complete the total project's funding requirement. Public Outreach and Contractor Participation To provide an opportunity for local vendors to submit bids, the City notified a total of 974 regional vendors via PlanetBids, many of which are Santa Ana based. One hundred and one vendors requested bidding documents, and a total of four bids were received. Bids were not received from any Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on January 4, and 11, of 2021. The project was also advertised in PlanetBids from January 4, 2021 through February 2, 2021. Bids were received electronically via PlanetBids on February 2, 2021. No bid protest was submitted by any of the bidders during the bid protest period. Bid Results Summary Rank Bidder's Name Location Base Bid 1 Lonerock, Inc. Irvine $ 9,486,525.00 2 KEC Engineering Corona $11,708,063.50 3 Christensen Brothers General En ineerin , Inc. Apple Valley $14,968,635.50 4 Excel Paving Co. Long Beach $15,872,583.00 A total of four bids were received and all were deemed responsive. Lonerock, Inc. submitted the lowest responsive base bid in the amount of $9,486,525 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor's reference check, staff recommends awarding the construction contract to Lonerock, Inc., in the amount of the base bid totaling $9,486,525 (Exhibit 4). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes construction administration, inspection, and testing, along with an allowance for contingencies to account for unexpected or unforeseen conditions.