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Alcala, Abigail From:Mendoza, Steven Sent:Friday, May 17, 2024 4:58 PM Subject:Agenda Review Follow-up Hello Mayor, Mayor Pro-Tem and Councilmembers(BCC), Here is the post Agenda Review update for the City Council Meeting to be held on Tuesday May 21, 2024. Thank you to Rudy and Nabil for providing most of the responses. 1. Agenda Item #11 – Approve Additional Funds for Warner Avenue Street Improvement Project A question came in about – Why Warner when Bristol widening is still not completed. The Warner Corridor Widening project is under construction and major elements of the first phase of the project have been completed including new water, storm drain, and sewer lines and the completion of curb and gutter, sidewalks and sound walls. During the course of construction numerous change conditions were encountered in the underground work and staff negotiated Contract Change Orders. Approval of the recommended action allows staff to execute Change Orders as well as allows for some additional contingencies during the upcoming paving phase of the project. Funding allotted for this project will not affect staff’s ability to deliver on Bristol Corridor improvements. Staff is on track to begin construction on the Civic Center to Washington segment of the Bristol project this Summer and the Warner to St. Andrew segment in Winter. 2. Agenda Item #12 – Purchase of 8 Chevy Vehicles from Selman Chevrolet We wanted to clarify why these vehicles were not purchased by our own Guaranty Chevrolet Staff works closely Guaranty Chevrolet to encourage them to submit competitive, responsive bids. In this case, Guaranty Chevrolet did submit a bid but it was not responsive to the specifications. In short, the vehicles Guaranty proposed were not the right model, color, or have the features requested. This may seem trivial but, if accepted, the City would need to go through additional expense to have vehicles painted, etc. Bottom line, Guaranty was unable to meet the City’s needs on this one but PW staff will continue to work closely with them in future procurements 3. Agenda item #13 – Purchase of 14 Police Vehicles There was a question of who paid for Police Vehicles, PD or PWA? Although the Public Works Agency Fleet coordinates and purchases City vehicles for all departments, including the PD. Fleet charges departments a monthly Equipment Replacement Charge (ERC) for all vehicles they purchase, so that by the time the vehicles needs to be replaced, the monies have accumulated in their fund to pay for the new purchase. This ERC is in addition to the monthly Fleet Equipment Rental (FER) they assess on each vehicle to pay for the maintenance of the vehicle. These 14 Ford Interceptors vehicles will be purchased using Fleet’s account as stated in the Fiscal Impact, but the PD paid into that fund for these replacements over the years. In essence, the PD is paying for the vehicles. 4. Agenda Item #17 – On Cal Cabling Services Agreement There was an amendment to this staff report The IT Agency has amended their staff report after publishing of the Agenda. One of the vendors, Pratt Communications, has asked to be removed as a preferred vendor. 5. Agenda Item #19 – Construction Contract to All American Asphalt To clarify why All American is getting another contract. This is a construction project to slurry and pave residential streets. This project was competitively bid and All American Asphalt submitted the lowest 1