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On-Call Environmental Review Services for Federally Funded Programs <br />June 4, 2024 <br />Page 2 <br />4 <br />3 <br />2 <br />1 <br />the RFP, staff formed a review panel consisting of four staff from the Community <br />Development Agency. <br />The review panel met on Monday, April 8, 2024 to review the proposals and then again <br />on Friday, April 19, 2024. Each proposal was evaluated by the review panel based only <br />upon the evaluation criteria in the RFP. The following table summarizes the results of <br />the evaluation by the review panel, providing the average score and ranking for each <br />proposal: <br />Rank Proposal Submitted By Average Score* <br />1 Rincon Consultants, Inc.90.25 <br />2 Chambers Group, Inc.87.50 <br />3 PSOMAS, Inc.83.50 <br />4 Ultra Systems 83.50 <br />5 Infrastructure Engineers 80.75 <br />6 SAGECREST 80.50 <br />7 Michael Baker International 79.00 <br />8 WILLDAM 72.25 <br />9 Montrose Environmental 70.50 <br />* Maximum score was 100 points <br />The top-ranked proposals were from Rincon Consultants, Inc. and Chambers Group, <br />Inc. Following this procurement process, staff recommends that the City enter into an <br />on-call agreement with these top two firms (Exhibits # 1 and 2). Approval of this <br />recommended action will allow staff to comply with NEPA and HUD by conducting the <br />environmental reviews and assessments for projects and programs funded by the <br />CDBG, HOME, ESG, and the HCV Program. <br />FISCAL IMPACT <br />Funds are available in the federal grant account programs shown below in the proposed <br />FY 2024-25 City Budget for City Council consideration. The amounts below are <br />estimated projections and are subject to change. <br />Accounting <br />Unit-Account Fund Description Accounting Unit, Account <br />Description Amount <br />13018780- <br />62300 HOME Program HOME, Contract Services- <br />Professional $45,000 <br />13518780- <br />62300 <br />Community <br />Development Block <br />Grant <br />CDBG, Contract Services- <br />Professional $5,000 <br />13518785- <br />62300 <br />Emergency <br />Solutions Grant <br />ESG, Contract Services- <br />Professional $5,000 <br />14018760- <br />62300 <br />Housing Choice <br />Vouchers <br />HCV, Contract Services- <br />Professional $45,000 <br />Total:$100,000  <br />  <br />City Council 24 – 2 6/4/2024