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Enhanced Electronic Billing and Payment Services <br />June 4, 2024 <br />Page 2 <br />4 <br />3 <br />1 <br />0 <br />Staff will execute competitive searches in the future as the contracts for data systems <br />expire. If the City Council amends the agreement for Invoice Cloud to align with those <br />contracts, staff will also execute a parallel competitive search for similar EBPP, online <br />payment, and kiosk software services in the future. Furthermore, additional software <br />options may become available depending on the City’s future ERP system. The <br />procurement process for the ERP system is still underway. <br />FISCAL IMPACT <br />Funds for this second amendment to agreement are included in the draft FY 2024-25 <br />budget for City Council consideration (FMSA Treasury and Customer Service Contract <br />Services Account No. 01110130-62300). Funding for future years will be included in <br />proposed budgets for City Council consideration as follows: <br />FY <br />Accounting <br />Unit - <br />Account <br />No. <br />Fund <br />Description <br />Accounting Unit <br />- Accounting <br />No. Description <br />Max <br />Amount <br />2024-25 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$200,000 <br />2025-26 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$200,000 <br />2026-27 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$200,000 <br />2027-28 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$200,000 <br />2028-29 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$200,000 <br />2029-30 01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$100,000 <br />2024-29*01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$198,000 <br />2024-29**01110130- <br />62300 <br />General <br />Fund <br />Contract <br />Services <br />Professional <br />$129,800 <br /> <br /> *Kiosk lease for 66-month period <br /> **Overall General Contingency <br /> <br />Total: <br />$1,427,800 <br />  <br />  <br />City Council 25 – 2 6/4/2024