Item HA-4 - Rent Reasonableness Software

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Rent Reasonableness Software June 4, 2024 Page 2 following: 1) the amount of experience of the vendor; 2) Affordable Housing. com is the current software used by SAHA allowing for no downtime associated with new implementation, and no interruption to SAHA operations; 3) local landlords are familiar with listing their vacant units directly on Affordable Housing. com and can list them for free which saves SAHA staff valuable time; and 4) the Affordable Housing. com database is updated daily allowing for the most current data for reasonable rent determinations. The lower -cost bid from The Nelrod Company for EZ-Reasonable Rent Determination software was not selected because it could not offer the same customer experience and familiarity as AffordableHousing.com for local landlords and staff. For over 40 years, Nan McKay & Associates (NMA) has been the leader in providing professional services to public housing authorities. Their continued growth in the affordable housing industry is due to their strong client focus as well as their commitment to performance excellence. Their Affordable Housing. com reasonable rent determination software provides an automated rent comparability process that generates accurate HUD -compliant rent reasonableness reports. It is the fastest, easiest way for SAHA to complete rent reasonableness certifications as required by HUD. The software has completed more than five million rent reasonableness certifications nationwide since 2004. NMA uses a proprietary methodology and comparability database to provide the most accurate and up-to-date market rent assessments. The software eliminates the need for internally maintained landlord inventory lists, saving SAHA time and money by using this software. AffordableHousing.com uses the latest technology and provides landlords and participants links to a private portal complete with photos, mapping, and also storing of all the necessary data for SAHA in the event of a HUD audit. The three-year term of the agreement would begin on July 1, 2024 (Exhibit 1). FISCAL IMPACT Funding is available in the proposed FY 2024-25 budget and funding for subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Accounting Accounting Unit, Year Unit — Account Fund Description Account Amount # Description FY 24-25 14018760- Housing Authority Contract Services — $25,000 62300 — Voucher Admin Professional FY 25-26 14018760- Housing Authority Contract Services — $25,000 62300 — Voucher Admin Professional FY 26-27 14018760- Housing Authority Contract Services — $25,000 62300 — Voucher Admin Professional Total Contract Amount $75,000 EXHIBIT(S) 1. Agreement with Nan McKay & Associates, Inc.