2024-018 - Emergency Operations Plan

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City of Santa Ana Emergency Operations Plan Part I Basic Plan designed to consider the needs of the community, incorporate the capabilities and limitations of city departments and supporting agencies, and maximize resources. Each City department and agency is needed in the development of the EOP, and each is solicited for input, current procedures, and lessons learned for incorporation into the EOP consistent with its overall purpose and structure. The City's Emergency Operations Coordinator has the lead responsibility for EOP development and planning with responsibilities for: • Communicating information within the City of Santa Ana on EOP requirements, guidelines and needs and coordinating EOP development among City departments and agencies. • Coordinating with other local governments, the Operational Area, and non -governmental organizations on development of the FOR o Incorporating SEMS and NIMS into the EOP and associated procedures. • Incorporating SEMS and NIMS into City emergency ordinances, agreements, memorandums of understanding, etc. • Identification of special districts and other governmental agencies that operate or provide services within the City and providing for coordination with these districts during emergencies. • Identification of local volunteer and private agencies that have an emergency response role and providing for coordination during emergencies. This EOP has been reviewed by all City departments and agencies assigned a primary function in the City of Santa Ana Emergency Organization as defined in the Plan. Each City department and agency is responsible for ensuring its willingness and ability to perform the functions assigned in this Plan. Each Department Director attests to such concurrence in the signed concurrence agreement included in the Plan Preface. Such signature confirms the Department Director has reviewed the EOP and agrees with its content at the time of publishing. Upon review and written concurrence by City departments and agencies, the Basic Plan (Part 1) is officially approved and adopted by the City Council. A letter of promulgation is located in the Plan Preface, which validates and authorizes the concepts, roles and responsibilities, and emergency management system for the City. Annexes to this Plan (Parts II and III) are approved at the Department Director level, as they are more procedural documents and may be revised or amended more frequently. The EOP is a living document, subject to revision based on agency reorganization, new laws, and experience with exercises and actual activations. The Emergency Operations Coordinator will review the EOP annually and solicit input from City departments and agencies to ensure that Plan elements are valid and current and to incorporate revisions to enhance response and recovery operations. Changes in government structure and emergency response organizations will also be considered for EOP revisions. Revisions made after adoption will be listed in the Record of Revisions located in the Plan Preface. In addition to the Basic Plan in Part I of the EOP, Part II (Functional Annexes) and Part III (Hazard Annexes) may contain Standard Operating Procedures (SOPS) detailing specific steps, procedures, resource lists or other guidance for accomplishing the functions assigned in the EOP. Each department or agency with responsibility for an EOC position or function in this EOP will prepare SOPS necessary to fulfill those responsibilities and review and revise them on a regular basis. Revisions or additions to the EOP that are identified in periodic reviews will be presented to the City Council for adoption and incorporation into the HOP. The Emergency Operations Coordinator will be responsible for maintaining records of EOP revisions and for distribution of revisions to all Plan recipients.