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Department of Justice (DOJ) Special Terms and Conditions EXHIBIT C SPECIAL TERMS AND CONDITIONS 1. State of Confidentiality (Contract Number) Exhibit C The DOJ has criminal justice and other confidential data in its custody. Unauthorized inspection or disclosure of criminal justice data or other confidential data is punishable by law. Unauthorized inspection or disclosure of criminal justice data and other confidential data may be punishable by jail time and/or a fine. Each Agency and each of its employees who may have access to the confidential or sensitive data of the other agency will be required to have on file a signed confidentiality statement, attesting to the fact that it/he/she is aware of the confidential data and the penalties for unauthorized disclosure thereof under applicable state and federal law. The confidentiality statement shall be renewed every two (2) years. 2. Use of Information: The Agency agrees that the information furnished or secured pursuant to this contract shall be used solely for the purposes described in the Purpose outlined in the Section 1 of the contract. The Agency further agrees that information obtained under this contract will not be reproduced, published, sold or released in original or in any other form. 3. Data Ownership: The criminal justice information or sensitive information being provided under this contract remains the exclusive property of the respective criminal justice agency that submitted the data to the DOJ. Confidential criminal justice and sensitive data/information are not open to the public and require special precautions to protect from loss and unauthorized use, disclosure, modification, or destruction. The recipient agency shall have the right to use and process the disclosed information for the purposes stated in the Purpose outlined in Section 1 of this contract. All rights shall be revoked and terminated immediately upon termination of this contract. 4. Employee Access to Information: The Agency agrees that the information obtained will be kept in the strictest confidence and shall make information available to its own employees only on a "need to know" basis. The "need to know" standard is met by authorized employees who need the information to perform their official duties in connection with the uses of the information authorized by the contract. The Agency recognizes its responsibilities to protect the confidentiality of the information in their custody as provided by law and ensures such information is disclosed only to those individuals and of such purpose, authorized by the respective laws. 5. Information Security: Information security is defined as the preservation of the confidentiality, integrity, and availability of information. A secure environment is required to protect the confidential information obtained by pursuant to this contract. The Agency will store information so that it is physically secure from unauthorized access. All data and records received will be securely maintained and accessible only by the employees of the specified program who are committed to protect the data from unauthorized access, use or disclosure. Page 1 of 5