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Item 06 - Approve Agreement for Mobile Data Communications Equipment and Installation Services
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06/18/2024
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Item 06 - Approve Agreement for Mobile Data Communications Equipment and Installation Services
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6/17/2024 11:53:54 AM
Creation date
6/17/2024 10:39:40 AM
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City Clerk
Doc Type
Agenda Packet
Agency
Police
Item #
06
Date
6/18/2024
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Mobile Data Communications Equipment and Installation Services <br />June 18, 2024 <br />Page 2 <br />technical complexity of police vehicles. The City released a Request for Proposals to <br />find a vendor with the knowledge, experience, and personnel to provide installation into <br />one hundred fifty-one (151) vehicles, in addition to supplying the necessary installation <br />equipment and supplies. <br />Request for Proposals (RFP) No. 24-064 was advertised on April 24, 2024 utilizing the <br />City's online bid management and publication system. A summary of RFP vendor <br />participation and results is as follows: <br />358 Vendors notified <br />2 Santa Ana vendors notified <br />32 Vendors downloaded the bid packet <br />4 Bids received <br />0 Bids received from Santa Ana vendors <br />Proposals were solicited, opened on May 22, 2024, and evaluated. Four bids were <br />submitted by the RFP deadline, and three were determined to be responsive to the <br />specifications and met the City's requirements. The bid submitted by Lehr Auto was <br />deemed non -responsive and did not meet the requirements of the RFP. The proposal <br />submitted by CDCE, Inc. of Yorba Linda, CA was determined to be the most responsive <br />to the specifications and best met the City's requirements for product, services, and <br />mandatory timeline. <br />The agreement is for a five-year period to cover the service and hardware warranty <br />period stipulated in the RFP. The Cradlepoint routers specifically include a five-year <br />warranty, which is required to ensure their continued operation as well as the ability to <br />manage these mobile devices. A component of the agreement includes services by <br />CDCE, Inc. to remove and replace the routers under that warranty should it be <br />necessary. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the FY 2023-24 budget and funding for subsequent fiscal years <br />will be included in the proposed budgets for City Council consideration as follows: <br />
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