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ii. The City will not reimburse Attorneys for Lexis, Westlaw or other paid legal <br />research subscription services for ordinary legal research. However, the City will reimburse <br />Attorneys for extraordinary legal research costs related to a complex legal matter or assignment <br />and if pre -approved in writing by the City Attorney. <br />iii. The City will not reimburse Attorneys for ordinary document management <br />systems used for discovery purposes unless such technology is deemed necessary by the City <br />Attorney and if pre -approved in writing by City Attorney. <br />iv. Attorneys agree to directly pay for vendors, consultants, or experts, and then <br />seek reimbursement from the City. <br />V. Attorneys agree to seek authorization from City Attorney before retaining <br />experts and consultants. <br />vi. Automobile travel will be reimbursed at the standard mileage rate in effect at <br />the time of billing by the Internal Revenue Service. <br />vii. Any costs in excess of $5,000 require City Attorney approval prior to incurring <br />the expense. All expenses must have supporting documentation submitted with the invoice. <br />3. METHOD OF PAYMENT Attorneys shall submit a monthly statement specifying the <br />services performed, dates and number of hours, and an itemization of expenses related thereto with <br />supporting documentation (i.e. receipts, invoices, copy of check, etc.). City acknowledges that the <br />fees incurred for work performed by Attorneys on its behalf are due and owing within 30 days of <br />submitting the monthly statement to the City. City will not pay interest on unpaid monthly <br />statements. <br />City and Attorneys agree that all payments due and owing under this Agreement shall be made <br />through Automated Clearing House (ACH) transfers. City acknowledges that Attorneys have <br />executed the City's standard ACH Vendor Payment Authorization and provided required <br />documentation, and, upon verification of the data provided, the City will be and is authorized to <br />deposit payments directly into Attorneys' account(s) with financial institutions. Payment need not <br />be made for work which fails to meet the standards of performance set forth in the Recitals which <br />may reasonably be expected by City. <br />4. CONTROL OF LEGAL MATTERS Attorneys agree that each and every matter or <br />proceeding in which they undertake to assist the City Attorney, as aforesaid, shall be and remain <br />under, and subject to the control and direction of said City Attorney at all stages, and that they shall <br />at all times keep the City Attorney informed of all matters pertaining thereto. City will keep Attorneys <br />informed of all significant developments in matters relating to any representation undertaken by <br />Attorneys. Attorneys further agree, if and when their retention hereunder is terminated by City, as <br />hereinafter specified, they shall return to City Attorney any and all files then in their possession <br />concerning each and every matter or proceeding in which they represented the City pursuant to this <br />Agreement. <br />5. REPORTING REQUIREMENTS Attorneys agree to keep the City Attorney, and any other <br />person(s) designated by the City Attorney, informed of significant events in the Actions, including <br />but not limited to trial date, filing of motions for summary judgment, hearing date for motion for <br />summary judgment, settlement conference date, and mediation date. Attorneys also agree to provide <br />the following reports: <br />2 <br />