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2-13-79 ORDINANCE NO. NS-1477 AN ORDINANCE OF THE CITY OF SANTA ANA ESTABLISHING PURCHASING RULES AND REGU- LATIONS THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: SECTION 1: That the Santa Aha Municipal Code. is here- by amended by adding Article VIII to Chapter 2, to read as follows: Article VIII. Purchasing Rules and Regulations. Sec. 2-800. Adoption of Purchasing System. In order to establish efficient procedures for the con- tracting and purchasing of services, supplies, materials and equipment; to secure for the city services, supplies, materials and equipment at the lowest possible cost commensurate with quality needed and with due consideration to disposability; to exercise positive financial control over purchases; to clearly define autho- rity for the purchasing functions; to assure the quality of pur- chases; and to buy without favor or prejudice, a centralized pur~ chasing system is hereby adopted and shall control the procedure of all purchases except as otherwise provided by law. Sec. 2-801. City Manager. The City Manager is authorized to bind the City on con- tracts in writing without advertising and without previous approval by the City Council of each specific item for the payment of charges for materials, supplies, labor, equipment, other valuable consideration to be furnished the City, or for public works con- struction as defined in Charter Section 421 in amounts not exceed- ing the sum of $5,000.00 without a contract let to the lowest responsible bidder after notice, in any one contract. Sec. 2-802. Emergency and Petty Cash Purchases in Amounts Under $200.00. For emergency or petty cash purchases only, an officer of the City is authorized to bind the City on contracts in writing without advertising and without previous approval of the City Council of each specific item for the payment of charges for materials, supplies, labor, or other valuable consideration fur- nished the City in amounts not exceeding $200.00 in any one contract. Sec. 2~803. Centralized Purchasing System. The City Manager is directed to establish and maintain a centralized purchasing system. In connection therewith, the du- ties and specific powers of said Manager shall include, but not be limited to, the following: (a) Act to procure for the City the needed quality in services, supplies, materials and equipment at the least expense to the City. (b) Negotiate and recommend execution of contracts for the purchase of services, supplies, materials and equipment.