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ORDINANCE NO. NS-l?5? <br /> <br />REL:adg <br />12/3/84 <br /> <br />AN ORDINANCE OF THE CITY OF SANTA ANA <br />ADDING ARTICLE IX TO CHAPTER 2 OF THE <br />SANTA ANA MUNICIPAL CODE TO ESTABLISH <br />A RECORDS MANAGEMENT PROGRAM FOR THE <br />CITY <br /> <br /> THE CITY COUNCIL OF THE CITY OF SANTA AN~ DOES ORDAIN <br />AS FOLLOWS: ,~ <br /> <br />SECTION 1: 'That the Santa Ana Municipal cQd~ is hereby <br />amended by adding Article IX to Chapter ~t~fread as fOllows: <br /> · Article IX. RECORDs MANAGEMENT PROGRAM. _ <br /> Sec. 2-816. Purposes./~/~A <br /> A Records Management Pr~c~ is hereby adopted, estab- <br />lishi·ng a system for the efficie~ ~d effective creation, <br />organization, utilization/ maint~ce, preservation, and dis- <br />position of all City records. ~/' <br /> The purposes of~tb~ogram are to insu~re that records <br />of continuing administra~i~,~/legal, fiscal, archival, and <br />research value are prese~/and that records no longer of <br />current use to the City a~/properiy retired or destroyed, <br /> The RecOrds Ma~gement Program shall control the <br />procedures for the management of City records. <br /> <br /> Sec. 2-8 Definitions. <br /> <br /> The%woe/and phrases defined in this Article shall <br />have the foX,meanings: <br /> (a~ ~TIVE RECORD: A record retained in a depart- <br />ment because~ high-reference value. <br /> / - <br /> (b/, ¢077RECORD. The original r~cord, or a copy <br />treated as/{he original, retained Bs the official record of the <br />City for/~hat period of time prescribed in the Records Retention <br />ScheduLe'. <br /> <br /> (c) DUPLICATE RECORD: Copies or reproductions of <br />original records, whether or not in the same physical form as <br />the original, that are not included in the Records Retention <br />Schedule. <br /> <br /> <br />