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DUE DATE FOR DEPOSIT AND SIGNED CONTRACT: July8,2024
<br />FINANCIAL REQUIREMENTS
<br />o The financial guarantee for this contract is: $48,500.00. This figure is based on a minimum guaranteed number of 20 full-
<br />time guests. If attendance falls below the minimum for all or part of retreat duration, Guest Group must still paythe full
<br />guaranteed minimum. For additional guests partaking in the conference/event duringthe day hours (with the exception of
<br />wedding and reception) but do not stay overnight, will be charged $50.00 per person, per day. Day -Use attendees that are
<br />part of the program team (i.e. band members, speaker, activity director) are not charged a day -use fee. For additional
<br />guests who spend the night atthe Premises, Guest Group will be charged $260.00 per person, per night.
<br />o Full payment for balance must be made by wire transfer or eCheckten (10) days prior to arrival. This payment is to include
<br />all anticipated additional guests above the minimum due, including day -use guests. Late payment will incur a 10% interest
<br />charge added monthly, starting 30 days afterthe due date. If payment is by credit card, there will be an additional 3%
<br />service fee added to yourfinal invoice. Should there be additional last minute guests added after balance has been paid,
<br />final paymentwill be due on departure day along with anyadditional expenses or incidentals which may have incurred
<br />(including without limitation any additional cleaning fees, charges or damages).
<br />o A non-refundable deposit in the amount of$12,125.00 is required to secure the reservation for exclusive use of The Oaks
<br />(as further defined below) property for the aforementioned dates. This contract shall become null and void if not signed
<br />and returned by the Due Date, together with full payment of the Deposit. The Oaks reserves the right to book another
<br />group if both contract and Deposit are not returned by the Due Date.
<br />o Avalid Credit Card must be kept on file to be charged for any damage to The Oaks property caused by the Guest Group.
<br />Exhibit A, Reservation Quote is attached hereto and incorporated by reference.
<br />USE OF THE OAKS
<br />Use of The Oaks maybe reserved on a Shared or Exclusive use basis, depending upon the group count and/or agreement. This
<br />contract is for: EXCLUSIVE. Guest Group agrees to use The Oaks facilities and grounds in a respectful manner and agrees to be
<br />mindful and respectful to all staff and employees present at The Oaks at all times during use of the property and facilities
<br />considering proximity to others and sound volume of activities. In the event that Guest Group violates this provision, The Oaks
<br />shall be entitled to immediately terminate Guest Group's use of the Premises.
<br />NOISE RESTRICTIONS
<br />The Oaks is regulated under a county noise ordinance that requires the following:
<br />o No loudspeaker or sound amplification system shall be used to produce sounds that are in violation of the County Noise
<br />Ordinance.
<br />o No loudspeaker or sound amplification system shall be used to produce sounds from 9:OOpm to 8:OOam except for
<br />emergency announcements.
<br />o All speakers shall be directed towards the center of the campground and away from adjacent properties.
<br />SERVING ALCOHOL
<br />Guest Group acknowledges that The Oaks does not sell or serve alcohol or alcoholic beverages, including without limitation,
<br />beer, wine, liquor or spirits, at the property. Guest Group agrees that The Oaks, its owners, operators, employees, agents and
<br />servants shall not be responsible or liable for any liability, loss, claims or damages (including, but not limited to, property
<br />damage, personal injury, death, or disfigurement) which result or arise, directly or indirectly, from the supplying, service and/or
<br />consumption of alcohol or alcoholic beverages by Guest Group, any of Guest Group's guests, participants or invitees or any
<br />third parry attendants at Guest Group's event at The Oaks.
<br />Guest Group agrees that should it provide, supply, allow, or permit consumption of alcohol or alcoholic beverages or products
<br />by or to any of Guest Group's guests, participants or invitees or any third parry attendants at Guest Group's event at The Oaks,
<br />on the property or at any event on the property, Guest Group shall be solely responsible for any and all damages (including,
<br />but not limited to, property damage, personal injury, death, or disfigurement) caused or suffered by, or which result or arise,
<br />directly or indirectly, Guest Group, any of Guest Group's guests, participants or invitees or any third parry attendants at Guest
<br />Group's event.
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