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RESOLUTION NO. 5~-92 ESTABLISHING THE PROCEDURES FOR ADVERTISING AND OPENING SE~.Fm BIDS WHEREAS, the business of the City Council can be materially simplified and expedited by a procedure wherein authorized sealed bids would be opened, tabulated and investigated prior to the regular Council meetings; and WHEREAS, in many instances delays of two or more weeks in the determi- nation of award and the resultant beginning of capital outlay projects can be eliminated by such change of procedure; NOW, THEREFORE, BE IT RESOLVED: That pending the adoption of an ordinance defining the functions and procedures of the centralized purchasing system for the City, procurement of materials, supplies or services requiring the filing of sealed bids shall be accomplished in accordance with the following procedures: (a) The City Manager shall obtain from the City Council, by Minute Order entered in the minutes of the Council, permission to purchase said materials, supplies or services costing $2,000.00 or more. (b) Such permission to purchase having been granted by the City Council, the Purchasing Agent shall place the necessary legal advertis- ing. (c) The bids received shall be publicly opened in the office of the Purchasing Agent at lO:O0 A.M. on the morning of the City Council meeting, the date, place and time for such public opening of bids to be stated in the public advertisement. (d) The bids shall be tabulated, summarized and studied in con- formance with procedures to be established by the City Manager, and the City Manager shall at the Council meeting on said day report the tabulation of bids and findings as to the lowest and best bid. (e) The City Council shall thereupon consider the report of the City Manager and act upon the denial or award of bids as they shall determine.