Item 23 - Adopt a Resolution and Approve Agreement for Tax Revenue Auditing, Analysis, Forecasting, and Reporting Service

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DocuSign Envelope ID:9822D5D4-600B-4A67-B07F-02E780760E1B EXHIBIT B NON -REGULATORY BUSINESS LICENSE TAX SECTION I: SCOPE OF SERVICES 1. BUSINESS LICENSE TAX ECONOMIC ANALYSIS/FORECASTING SERVICES/REPORTS 1.1 Identify and advise City of legislation potentially impacting City revenue, including pending legislation. 1.2 Prepare biannual revenue estimates and include assumptions. Represent the City for the purpose of obtaining information from businesses to assist with preparation of revenue estimates. Schedule biannual meetings with staff to review the estimates and assumptions. 1.3 Provide business audit services in accordance with the City's municipal code (Chapter 21), based on a plan and schedule mutually agreed upon by the City and Hinderliter, de Llamas and Associates ("HdL") with a minimum of 1 audit per year. 1.4 Represent the City for the purpose of examining records related to the applicable tax revenue. Schedule meetings with staff as needed. 1.5 Prepare documents to facilitate recovery of revenue and applicable penalties and interest, including requests for corrective action. This includes the identification, auditing, and discovering procedures to detect and recover unreported and/or underreported business license taxes (i.e., cross-referencing information with Sales Tax data to ensure licensing compliance). 1.6 Provide comparative information with other cities having a non -regulatory BLT. 1.7 When appropriate, provide recommended changes in business license policies/procedures to improve business license tax collection. 2. COMPLIANCE SERVICES (OPTIONAL) 2.1 Activities under this task are deemed optional and must therefore be pre -approved by the City before work may commence. 2.2 Identify and register businesses which are subject to licensure or taxation, collect known debt as pertains to business license or tax, and identify under -reported tax liability. 2.3 Discovery Services a. Develop a list of businesses subject to City licensure or taxation. b. Notify non -compliant businesses of their options to comply or dispute their non- compliant status. Notification and support to businesses will be facilitated through the website, mail, email, phone and fax. c. Review information and forms submitted by the business for completion and accuracy, inclusive of any additional required documentation (i.e. home occupation permit). All submissions are filed and stored electronically and made available to City upon request. d. Provide businesses with detailed invoicing and options to pay via website, mail, and phone. e. Remit revenue to City no less than monthly, along with all business applications and any additional documentation. 2.4 Collection Services a. Identify businesses subject to City licensure or taxation which have known debt to City and have failed to pay within an appropriate time frame. b. Notify businesses of their options to comply or dispute their non -compliant status.