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Library <br />www.santa-ana.org/library <br />Item # 8 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />July 16, 2024 <br />TOPIC: Moving Services for Main and Newhope Libraries <br />AGENDA TITLE <br />Amendment to Agreement with Inland Moving & Storage Co., Inc. dba Burgess Moving <br />& Storage for the Main Library and Newhope Library Projects (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute an amendment to an agreement with Inland <br />Moving & Storage, Co., Inc. dba Burgess Moving & Storage for additional moving and <br />storage services for Main and Newhope Libraries, increasing compensation by <br />$121,389, for a total amount not to exceed $345,313, and extending the term to <br />December 31, 2026, with a provision for a one-year extension (Agreement No. A-2024- <br />XXX) <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />On July 18, 2023, the City Council approved an agreement with Inland Moving & <br />Storage Co., Inc. dba Burgess Moving & Storage ("Burgess") for moving and storage <br />services for the Main Library and Newhope Library capital projects. Burgess will <br />manage the moves both out and back into the libraries, including relocating Library <br />collections, select furniture, and providing temporary off -site storage and all packing <br />materials. <br />The Library requested additional services from Burgess to disassemble and dispose of <br />antiquated book shelving, and surplus outdated furniture still in usable condition, but <br />slated to be replaced with the project. Disposal and surplus work will need to be <br />performed prior to construction commencing. Allowing Burgess to perform this work <br />while they are already on -site for moving services will increase efficiency and provide <br />cost savings since the general contractor will not have to perform as many tasks related <br />to the demolition and removal of broken and unusable shelving and furniture. In <br />conjunction with Purchasing, the Library provided an opportunity for the public to <br />purchase surplus furniture items in usable condition via GovDeals.com. <br />Also, additional funds are needed for storage services for the Main Library. Since <br />