Item 16 - Appropriation Adjustment and Amendment to the Agreement for the Automated Metering Infrastructure Project

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Public Works Agency www.santa-ana.org/public-works Item # 16 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report July 16, 2024 TOPIC: Automated Metering Infrastructure Project AGENDA TITLE Appropriation Adjustment and Amendment to the Agreement with Aqua -Metric Sales Company to Add Funds to the Automated Metering Infrastructure Project (Project No. 16-6460) (Non -General Fund) RECOMMENDED ACTION Approve an appropriation adjustment to recognize $15,000,000 of prior -year fund balance in the Public Works Water Revenue, Prior Year Carryforward and Water Utility Capital, Transfer from Fund 060 revenue accounts, and appropriate to the Water — Interfund Transfer, Transfer to Fund 066 and Water Utility Capital Projects, Water Capital Project expenditure accounts (Requires five affirmative votes). 2. Authorize the City Manager to execute a first amendment with Thirkettle Corporation, dba Aqua -Metric Sales Company, to increase the not -to -exceed amount by $6,000,000, including a contingency of $1,500,000, for a new not -to - exceed amount of $35,683,230 (Agreement No. A-2024-XXX). 3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement Program to include $15,000,000 in construction funds for the Automated Metering Infrastructure Project (Project No. 16-6460). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION The Public Works Agency oversees the daily operations and maintenance of the City's water and sanitary sewer systems. The water system is comprised of approximately 480 miles of water main, 21 groundwater wells, seven pump stations, 10 reservoirs with a storage capacity of 49 million gallons, four pressure regulating stations, and seven connection points to the Metropolitan Water District. The system has an average daily demand of 30 million gallons from its roughly 45,150 metered service connections. On November 17, 2020, Council approved an agreement for $29,683,230 with Thirkettle Corporation, dba Aqua -Metric Sales Company, for the delivery of the Automated Metering Infrastructure (AMI) Project. The AMI Project, which is currently underway, will