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(9) <br /> CITY OF SANTA ANA <br /> H. Format of Transcripts <br /> All hearing transcripts shall be prepared and submitted to the City in PDF format, or if requested <br /> on 25-line numbered paper. All hearing transcripts shall be proofread and free of spelling errors <br /> prior to submission to the City and should include the CSR's signed certification page. Each <br /> hearing exhibit shall have a unique and sequential exhibit name or number. <br /> I. Expedited and/or Rough Transcripts <br /> When requested, selected firms must provide an expedited rough transcript within as little as 24 <br /> hours, up to one week.. <br /> J. Invoices for Services <br /> Selected firms must prepare an invoice for each hearing conducted in accordance with Exhibit II <br /> of the Professional Services Agreement. For expedited work, the invoice must state the name of <br /> the person who made the request, time and date of the expedited request. In addition, all invoices <br /> must state the date of the hearing, the name of the Personnel Board Secretary, the property <br /> address, Personnel Board case number and the appellant's name. <br /> K. Reproduction Activity <br /> Selected firms must have the ability to reproduce photos, drawings, charts, and graphs used in <br /> hearings. The firm must safeguard original exhibits provided by the hearing secretary so as to <br /> return them in their original condition and sequences. <br /> L. Billing <br /> The City shall not pay for costs that do not comply with the fee schedule listed on Attachment A- <br /> 2. Services for which there is no additional charge are specified below: <br /> Services for which there is no additional charge include, but may not be limited to, the following: <br /> a. Handling, processing or administrative fees <br /> b. Certification fees <br /> c. Parking <br /> d. Delivery of certified, expedited transcript via email <br /> e. Word indexing (included in per page transcript fee) <br /> f. Attachment and handling of original exhibits (but not scanning or copying) <br /> g. Notary fee <br /> h. Wait time less than 30 minutes <br /> i. Travel time <br /> j. Mileage <br /> k. Administration of oath <br /> I. Telephone or Zoom reporting <br /> m. Cancellation of court reporter and or videographer services up until 4:OOPM the day <br /> before a scheduled assignment <br /> city oQjjytCAwnclI RFP 24-033 0 — 15 7/16k29214 of 34 <br />