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Regional Assessment of Fair Housing and Memorandum of Understanding with <br /> Surrounding Jurisdictions <br /> July 16, 2024 <br /> Page 2 <br /> This regional approach to the Assessment of Fair Housing has been undertaken <br /> previously and included the City. In 2015, the City of Newport Beach took the lead, <br /> followed by the City of Anaheim in 2020, to procure and lead an agreement with a <br /> qualified consultant to complete a Regional Assessment of Fair Housing. Both the City <br /> of Newport Beach and City of Anaheim, respectively, executed an agreement with a <br /> consultant as the lead and issued payment on behalf of all of the surrounding <br /> jurisdictions in Orange County in return for a proportional reimbursement. For the five- <br /> year period for Fiscal Years (FY) 2025-29, the City has agreed to assume this <br /> leadership role in procuring this agreement and issuing payment. <br /> Procurement Process <br /> Staff collaborated with all of the surrounding jurisdictions in Orange County to draft a <br /> Request for Proposals and select a qualified consultant to complete the Regional <br /> Assessment of Fair Housing. Following an inclusive regional review process, on March <br /> 11 , 2024, staff issued a Request for Proposals (RFP No. 24-036A) for the preparation of <br /> the FY 2025-29 Regional Assessment of Fair Housing. Four firms submitted proposals, <br /> with the following total costs: <br /> 1) Veronica Tam and Associates, Inc.: $290,960 <br /> 2) MDG Associates, Inc: $159,822 <br /> 3) GROW America (formerly the National Development Council): $99,210 <br /> 4) Willdan Engineering: $50,260 <br /> Representatives from five surrounding jurisdictions reviewed and scored the proposals. <br /> Each of the four firms underwent a comprehensive evaluation, assessing their <br /> experience, methodology, public engagement strategies, and total cost. While all four <br /> firms were qualified, MDG Associates, Inc. stood out due to their exemplary experience. <br /> As a result, the regional committee and City staff recommend entering into an <br /> Agreement with MDG Associates, Inc. to prepare the FY 2025-29 Regional Assessment <br /> of Fair Housing in an amount not to exceed $159,882 for a one-year term beginning <br /> August 1, 2024 and expiring July 30, 2025 (Exhibit 1). <br /> With approval by City Council, this Regional Assessment of Fair Housing will be <br /> completed for the City and all of the surrounding jurisdictions in Orange County paid for <br /> proportionally through a Memorandum of Understanding and Payment Agreement <br /> (MOU) (Exhibit 2). The City's proportionate share of the cost of this MOU will be <br /> $16,456.65. The contributions for each jurisdiction were determined by population size, <br /> directly linked to the federal funds allocated to each jurisdiction by HUD. If a jurisdiction <br /> decides not to execute the MOU following their prior commitment, that jurisdiction will <br /> not be included in the Regional Assessment of Fair Housing (AFH) and the portion of <br /> payment required by all participating jurisdictions will be increased, including the City. <br /> Since there are 33 other jurisdictions, with their respective attorneys and financial <br /> officers, who will be reviewing the MOU before making payment, staff is also requesting <br /> authorization for the City Attorney to reasonably revise the template MOU as needed. <br /> City Council 11 — 2 7/16/2024 <br />