Agenda Packet_2024-07-16 (Revised)

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City of • • Ana Responsiveness to City Staff and Project Requirements Willdan has identified four major components to facilitating reviews as shown below: 0 0 0 0 Timely technical reviews Record keeping utilizing in- Communication between paper Trails keep the City of complete plans and house tracking software, the plan reviewer(s) and and others informed reports to control cost digital files, plan check the Engineer of Record through CCs of Review and meet schedules. mark-ups and reference facilitates issue resolution Matrix, e-mails, phone This eliminates delays materials while logged in and will be done through calls,tracking logs,and City and adds costs that the City tracking system is phone calls, e-mails, & tracking system will be result in inaccurate part of our facilitating teleconference meetings given priority by our team review package process. to facilitate reviews. members. submittals. Outline of Quality Assurance Program Many of the Willdan Team members have performed plan and document review services for cities relative to public facilities and building development in the past decade and are doing so currently. In accomplishing development application/permit reviews, our team members have developed a proven approach to the plan review process that includes organization and documentation, matching staff to assignments and partnering with appropriate sub-consultants (when needed), applicant's consultants, and the client agency to help deliver a successful project. A successful project application review begins with the submittal of a complete improvement plan review package of relevant materials, including the project conditions of approval or compliance matrices, required regulatory submittals, all related improvement design plans, along with the accompanying subdivision maps and technical reports to the City offices. (It is vital that the submittal packages received are complete and contain all the necessary reference materials to facilitate a thorough and timely plan/document review). Once a complete project review package of materials is assigned to our Willdan team members, we will promptly undertake the review process. If incomplete submittals are received, the City will be notified immediately to avoid wasting review time and fees. Notations of incomplete submittals will be done by listing identified submittal deficiencies for the involved parties' reference and use. Once the submittal content is complete, checking will be resumed. At that point, we will do our best to keep the resumed plan review process on the revised time track. Willdan's Project Manager will be the first point of contact in our review team for each submittal and correspondence. Other submittal review recipients will be established and contacted during the submittal review, as necessary. This step will be part of expediting the assigned project distribution and return for best effectiveness. As the plan review begins, our staff will utilize the various City plan review checklists to maintain compliance with the City standards, conditions of approval, and established practice. As required, Willdan will review the project materials received and record the review comments on a comments matrix and provide appropriate `red-lined' notations on the reviewed documents. Willdan reviewers have been trained to provide clear and concise comments that have specific standard references to avoid any confusion. A typical plan check comment might be: "The project proposes 8"curb and gutter on Alpha Street. The plans show 18"gutter pan. Revise the gutter pan to be 24"to be in conformance with City Standard Plan No. 120." Upon receiving the comment, the applicant knows exactly what to do per each specific standard. Willdan's QA program is broken into four major phases, as outlined below. City Council 15 —27 roposa or n- a q Q ffl4ervices 11