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Alcala, Abigail From:Mendoza, Steven Sent:Monday, July 15, 2024 5:27 PM Cc:EMT - Directors Subject:FW: Agenda Review Follow up for City Council meeting to be held on July 16, 2024 Attachments:Final Northeast Elevation.JPG; Final South Elevation.JPG; Final Southeast Elevation.JPG; Final Southwest Elevation.JPG; Final East (rear) Elevation.JPG; Final Front Elevation.JPG; Exhibit- Translator 1.pdf Good Evening Mayor, Mayor Pro-Tem and Councilmembers (BCC), Here is our wrap up of the Agenda briefings for the City Council Meeting to be held on Tuesday June 18, 2024. Agenda Item # 9 - Request to approve an Amendment to Java Connections for purchase and installation of a new laptop dispenser kiosk at future Delhi Library along with hardware support and software licensing at both Newhope and Delhi increasing contract by $48,924.39 to a NTE amount of $77K. A Councilmember has asked about previous spending under this contract. Staff Response: At the December 1, 2020 Council Meeting, the Council approved an agreement with Java Connections LLC dba Laptops Anytime for the purchase of two 6- bay laptop kiosks, and three years of software licensing and hardware support for the Main and Newhope Libraries in the amount of $56,214.59. This new service proved to be very popular due to increased public demand for laptops and less need for large public desktop computer terminals at the Libraries. As a result, staff decided to upgrade the 6-bay laptop dispensing kiosk at Main Library to a 12-bay kiosk to better serve customers. Since the original three year agreement was ending in December, 2023 for the kiosks, it was decided in conjunction with the City Attorney’s Office that a new agreement would be a better course of action then an amendment to the existing agreement. The existing agreement was terminated in May 2023 when the City entered into a new agreement with Java Connections in the amount of $27,623.86 to upgrade the existing 6-bay kiosk at the Main Library to a 12-bay kiosk and also extend software licensing and hardware support through September 2026 for the Main kiosk. On July 16, 2024, the Library Services Agency is requesting that City Council amend the latest agreement to add $48,924.39 in compensation to purchase a 12-bay laptop dispenser kiosk for the upcoming Delhi Library Branch which is expected to open in 2024. Hardware support and software licensing will cover both the new Delhi kiosk and the existing Newhope Library kiosk since Newhope support/licensing was not extended with the new agreement for the Main kiosk in May 2023. The new NTE compensation for the vendor is $76,548.25, which is $27,623.86 for the existing agreement plus the proposed amendment of $48,924.39. Agenda Item # 12 - Grant Agreement and Density Bonus Agreement with Habitat for Humanity for 6 units at 1921 W. Washington Avenue. A Councilmember inquired: “is the CWA (Community Workforce Agreement) applicable to this Grant of funds. Staff Response: The Conditional Grant Agreement for Habitat for Humanity 1921 W Washington is not subject to the Community Workforce Agreement (CWA) pursuant to 1