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Public Works Agency <br />www.santa-ana.org/public-works <br />Item # 23 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />August 6, 2024 <br />TOPIC: Fleet Electrification and Electric Vehicle Charging Master Plan <br />AGENDA TITLE <br />Agreement with ICF Incorporated, LLC to Develop a Fleet Electrification & EV Charging <br />Master Plan and City Fleet Policies (RFP No. 24-002) (General Fund and Non -General <br />Fund) <br />RECOMMENDED ACTION <br />Approve an appropriation adjustment recognizing $73,179 of prior -year fund balance <br />in the Equipment Replacement Fund, Prior Year Carry Forward revenue account <br />and appropriate the same amount into the Equipment Replacement Fund, Contract <br />Services -Professional expenditure account. (Requires five affirmative votes) <br />2. Authorize the City Manager to execute an agreement with ICF Incorporated, LLC to <br />develop a Fleet Electrification and EV Charging Master Plan and City Fleet Policies <br />in the amount of $150,590, plus a contingency of $22,589, for a three-year period <br />beginning August 6, 2024 and expiring August 5, 2027, with provisions for two one- <br />year extensions (Agreement No. A-2024-XXX). <br />GOVERNMENT CODE 484308 APPLIES: Yes <br />DISCUSSION <br />The Public Works Agency's Parks, Fleet, and Facilities Services Division is responsible <br />for the acquisition, maintenance, repair, and replacement of vehicles, trucks, and <br />maintenance equipment. Fleet Services strives to stay abreast of fleet regulations and <br />fleet trends that embrace alternative fuel and reduction of greenhouse emissions. <br />The Advanced Clean Fleets (ACF) Regulation, a mandate developed by the California <br />Air Resources Board (CARB), aims to improve air quality to protect the public health <br />and welfare of Californians. The latest ACF regulation is one of several regulations that <br />contribute towards meeting the goals in Governor Newsom's Executive Order N-79-20. <br />The ACF regulation requires fleets to phase -in the use of Zero -Emission Vehicles <br />(ZEVs). The City of Santa Ana is subject to this regulation. Beginning January 1, 2024, <br />affected fleets must comply with the ACF regulation by ensuring that 50% of their <br />annual vehicle purchases per calendar year with a gross vehicle weight rating greater <br />