Item 23 - Fleet Electrification and Electric Vehicle Charging Master Plan

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comparing the City's current practices against industry standards and leading practices in fleet management. This will include an examination of how other municipalities have successfully transitioned to EVs, with a focus on their vehicle replacement policies, vehicle and EV charging maintenance protocols (e.g., in-house vs. third party maintenance), operational adjustments, and EV charging policies. Through this analysis, ICF will identify key success factors and potential challenges, providing the City with a clear roadmap for effective policy development. In parallel, ICF will present findings from existing policy review to key City staff to identify issues and shortcomings with existing policy issues and any relevant federal or state mandates that may affect City policies. Our team will also conduct a high level assessment of the current maintenance facilities to identify and recommend the necessary modifications to meet the needs of EVs. This evaluation will cover a range of considerations, including updates to equipment, adjustments to the layout, enhancements to safety measures, and other relevant factors, ensuring that the facilities are fully prepared to accommodate the unique requirements of EVs. Building on the insights gained from the policy review and stakeholder consultations, ICF will then work closely with the City to draft a comprehensive vehicle replacement policy. The development of the policies will also be based on the findings from Task 3, which establishes clear decision thresholds for the replacement of existing vehicle inventory, ensuring that the City has all the necessary information to make informed and strategic decisions. Additionally, we will consider policies to guide driver behavior, promoting efficient driving practices that maximize battery range and reduce wear and tear. Emergency procedures will also be outlined, providing clear instructions for handling vehicle breakdowns, charging station malfunctions, and other unforeseen events. Leveraging ICF's extensive experience and track record of success in working with diverse municipalities across the country, we are uniquely positioned to bring forward a wealth of best practices and valuable insights to inform the development of optimal policies for the City of Santa Ana. Our engagement with various municipalities, particularly those of similar size and operational characteristics, has afforded us a deep understanding of the challenges and opportunities inherent in transitioning to EV fleet practices. We will draw upon this rich repository of knowledge to present the City with a curated set of proven strategies and policy recommendations. These will be tailored to the City's specific context, ensuring that they are both relevant and actionable. Task 4 Deliverables • Presentation to City staff • Draft comprehensive, clear, and consistent fleet policies and standards, submitted in Microsoft Word Task 5: Workforce Development and Staffing Levels To successfully transition a City fleet to EVs, a comprehensive workforce development plan is necessary. The reasons for this include the fact that EVs have different maintenance requirements compared to traditional ICE vehicles, and existing fleet maintenance staff need to be trained to perform maintenance, repair, and service on EVs. Administrative staff to execute and administer the Master Plan will also need to be equipped with EV fleet operation knowledge. Furthermore, EV charging infrastructure is a complex technology that requires specialized skills and knowledge. Technicians need to be trained to install, maintain, and service charging stations. Fleet managers must also understand and navigate the intricacies of EV charging to ensure optimal vehicle utilization, determine the appropriate charging stations to use, monitor and manage battery health, and address any issues that may arise. Staffing levels for City fleet and coordinating adequate charging sessions for fleet vehicles between operating shifts are also essential considerations. Another critical aspect of workforce development is the need for ongoing training and education to keep the workforce up-to-date on the latest technology and best practices. As EV technology is still evolving, new advancements are expected to emerge over time, making it crucial to have well - trained personnel who can ensure the safety and reliability of the charging infrastructure. Therefore, a comprehensive workforce development plan that includes training plans and schedules by job specification, fuel type, maintenance class, vehicle type, and frequency is necessary to ensure that the City workforce is adequately prepared for the transition to EVs. This plan will equip the workforce with the necessary skills and knowledge to maintain the vehicles and infrastructure at an optimal level and address any challenges that may arise during the transition. Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal 16