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Public Works Agency and Library <br />www.santa-ana.org/public-works <br />Item # 18 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />August 6, 2024 <br />TOPIC: Main Library Renovation Project <br />AGENDA TITLE <br />Appropriation Adjustment and Construction Contract to PCL Construction Services, Inc. <br />for the Main Library Renovation Project (Project No. 22-1380, 24-7531, 25-7528) <br />(Revive Santa Ana) (General Fund and Non -General Fund) <br />RECOMMENDED ACTION <br />1. Approve an appropriation adjustment recognizing $1,235,145 of prior -year fund <br />balance in the CATV Fund, Prior Year Carry Forward revenue account and <br />appropriating the same amount to the CATV Fund, Buildings & Building <br />Improvements expenditure account. (Requires five affirmative votes.) <br />2. Authorize a budget reallocation of $1,401,776 in unspent funds from the Newhope <br />Improvements Project (No. 22-1802) to construction funds for the Main Library <br />Renovation Project (Project No. 22-1380, 24-7531, 25-7528). <br />3. Approve an amendment to the Fiscal Year 2024-2025 Capital Improvement <br />Program to include $1,235,145 in construction funds for the Main Library <br />Renovation Project (No. 22-1380). <br />4. Approve the Project Cost Analysis for a total estimated construction delivery cost <br />of $23,927,519, which includes $19,353,442 for the construction contract, <br />$316,320 for contract administration, inspection, and testing, and a $4,257,757 <br />project contingency for unanticipated or unforeseen work, due to the complexity <br />and extensive scope of this project. <br />5. Award a construction contract to PCL Construction Services, Inc., the lowest <br />responsible bidder, in accordance with the base bid and bid alternates in the <br />amount of $19,353,442, subject to change orders (not to exceed 25% of the base <br />bid amount) in accordance with the Greenbook: Standard Specifications for <br />Public Works Construction, for construction of the Main Library Renovation <br />Project, for a term beginning August 6, 2024, and ending upon project <br />completion, and authorize the City Manager to execute the contract. <br />6. Determine that, pursuant to the California Environmental Quality Act (CEQA), the <br />recommended actions are exempt from further review pursuant to Section <br />