Item 12 - Purchase order for Amazon Online Marketplace Purchase of Goods

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Amazon Online Marketplace Purchase of Goods August 20, 2024 Page 2 basis. Additionally, in Fiscal Year 2023-24, the Police Department began purchasing all required materials and apparel for incoming SAPD academy recruits under the direction of the Orange County Sheriff's Department through the Amazon Online Marketplace for the purpose of County -Wide standardization. A need for additional resources has also been identified due to a recent upsurge of purchases of community outreach and other event giveaways and activity -related arts and craft items by the Parks, Recreation and Community Services Agency, Library, and Water Resources Division. Lastly, with the closure of the City's Stores facility effective June 30, 2024, departments will now rely heavily on several citywide contracts, including Amazon Marketplace, to purchase approved items that were previously provided by Stores and are required for daily operations, including personal protective equipment (PPE), fleet degreaser, disinfectant supplies, batteries, and miscellaneous safety equipment (gloves, goggles, etc.). Santa Ana City Ordinance No. NS-3041 authorizes the City to purchase against contracts from any public agency utilizing a competitive bid process. Omnia Partners, a cooperative government purchasing agency, awarded a contract to Amazon Capital Services, Inc. (R-TC-17006) as a result of open, competitive bidding on behalf of its members, which includes government agencies. Purchasing staff researched available procurement options and determined that Amazon Capital Services, Inc. meets the City's immediate needs and can provide non - contracted miscellaneous items utilized by citywide departments. This contract offers convenient options including free expedited shipping with as soon as same -day and next -day delivery, the opportunity to purchase hard to find, discontinued, or obsolete manufacturer supplies, many other volume discounted items, and a simple return process. By leveraging the procurement power through cooperative purchasing, the City of Santa Ana is able to obtain nationally vetted, high quality products at competitive volume pricing, and in accordance with the City's existing Purchasing Guidelines. Therefore, staff recommends awarding a contract to Amazon Capital Services, Inc. for an estimated annual amount not -to -exceed $650,000, and a total contract not -to exceed amount of $2,275,000 during the entire contract term. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the FY 2024-25 budget for an amount of $650,000 in various departmental Miscellaneous Operating Expense account (no. 63001) and Operating Materials & Supplies Buildings/Grounds (no. 63200). Future fiscal year funding for a total amount not to exceed $2,275,000, including any remaining amounts not spent in previous fiscal years during the term of the contract, will be included in the proposed budgets for City Council consideration. Prior to utilizing the citywide contracts, the