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Alcala, Abigail From:Mendoza, Steven Sent:Saturday, August 17, 2024 2:41 PM Cc:EMT - Directors Subject:Council Agenda Review Follow up for August 20, 2024 City Council meeting Good Saturday Afternoon Mayor, Mayor Pro-Tem and Councilmembers (BCC), Below is our Agenda Review Follow up for the Upcoming August 20, 2024 Santa Ana City Council Meeting. I have changed the format for ease of use on our phones. I hope this improves this valuable communication tool. Agenda Agenda Title Agenda Staff Item # Summary Question Response Amend PO (Purchase Order) A Councilmember asked for the Executive Director Kathryn Downs has with 3 companies for expiration date of the Purchase indicated that the agreements expire Promotional Items for a New Order. March 2027 and Kat has made changes Aggregate Amount Not to to the staff report before the agenda was 12 Exceed $2,200,000 (General officially published. Fund & Non-General Fund). NTE Annual of 550K Construction Contract to All A Councilmember asked about the Executive Director Nabil Saba has American Asphalt in the contingency reference within the indicated that the value in Fiscal Impact Amount of $1,793,999 for the fiscal didn’t match the amount in the section of the report is $448,500 which Grand Avenue Rehabilitation main part of the staff report includes contingency, testing, inspection 25 st from McFadden Avenue to 1 and admin (lumped together). In the Street Project with an Discussion section of the report this value Estimated Project Delivery is further defined as contingency of Cost of $2,242,499 $179,400 and testing, inspection/admin of $269,100. Construction Contract to A Councilmember was concerned Executive Director Nabil Saba has Legion Contractors, Inc. for that there was still a reference to indicated that PWA staff will endeavor to the Outdoor Library at Jerome the Greenbook. There is a concern include a copy of the Greenbook or the Park Project with referencing the Greenbook applicable section as an exhibit in future 26 because it is not available for all to staff reports. see which lacks transparency. Construction Contract to CJ A Councilmember was concerned Executive Director Nabil Saba has Concrete Construction for the that there was still a reference to indicated that PWA staff will endeavor to Legacy Square related the Greenbook. include a copy of the Greenbook or the Transportation Improvements applicable section as an exhibit in future 27 Project staff reports to be more transparent to the public. License Agreement with K&C A Councilmember asked how and if Executive Director Nabil Saba has shared Logistics, LLC for their use of PWA will provide oversight of that the existing property is a dirt lot. As City-Owned East and West maintenance at the Alton property – the properties are for the purpose of a Alton Avenue/SR-55 Freeway where is the language in the future transportation project, PWA has Parcel (Non-General Fund) for agreement to ensure; and will continue to provide oversight of 31 $24,967 a month. a. Maintenance of the the Alton properties. Section 3 of License property agreement defines a number of site b. Oversight by PWA. maintenance requirements. In addition, Section 2 refers to compliance with all 1