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• PSGP <br />• EMPG Program <br />Standard Monitoring Activity: Cash Analysis <br />Through cash analysis, a Grants Management Specialist assesses and reports o n t h e r e oori- p <br />hand, expenditures, and unliquidated obligations; gauges potential cost share shortfalls; cash on hand <br />issues; and spend down activities within the POP. The analysis reconciles and compares grant <br />disbursement records with the recipient submitted FFR. This process identifies recipients that may require <br />additional monitoring due to issues identified with drawdowns or FFR submissions. <br />Enhanced Monitoring Activities: Desk Review, Site Visit <br />Desk reviews and site visits are two forms of additional monitoring that FEMA conducts on a recipient. <br />Table 1 defines the key differences and similarities. <br />Table 1 - Enhanced Financial Monitoring Activities (Desk Review and Site Visit) <br />Attribute I Desk Review ' I Site Visit <br />Location/ <br />Logistics <br />Materials <br />Reviewed <br />Goal of <br />Monitoring <br />Activity <br />A detailed, paper -based review and <br />evaluation conducted at a FEMA office <br />Desk reviews do not require travel. <br />Required reports, correspondence, and <br />other documentation, including policies <br />and procedures, to substantiate <br />compliance. Additional documentation <br />available remotely may include <br />information available through the grant <br />file, financial reports, interviews, and <br />other documentation and correspondence <br />to verify compliance. <br />The goal s of FEMA <br />review monitoring activities are, as <br />applicable, to: <br />• Review grant files to verify <br />compliance, conduct interviews to <br />confirm adherence to approved <br />program plans, and confirm <br />equipment acquisition, allowable <br />use, and inventory controls; <br />• Document that recipient <br />institutions possess adequate <br />internal controls, policies, <br />processes, and systems to manage <br />FEMA grants effectively; <br />• Assist the recipient with the grant <br />process and provide guidance to <br />improve recipient administrative <br />efficiencies; <br />• Identify and analyze relevant <br />A visit by FEMA grants management staff <br />conducted at the site of the r e c i p i e <br />operations and/or selected performance <br />sites. Site visits may require travel. <br />Includes documents listed under the desk <br />review in addition to all applicable <br />documents and required reports necessary <br />to assess recipient capability and progress, <br />validate records, and substantiate <br />compliance with laws, regulations, and <br />policies. <br />The goal s of FEMA <br />monitoring activities are, as applicable, to: <br />• Review grant files to verify <br />compliance, conduct interviews to <br />confirm adherence to approved <br />program plans, and confirm <br />equipment acquisition, allowable <br />use, and inventory controls; <br />• Document that recipient institutions <br />possess adequate internal controls, <br />policies, processes, and systems to <br />manage FEMA grants effectively; <br />• Assist the recipient with the grant <br />process and provide guidance to <br />improve recipient administrative <br />efficiencies; <br />• Identify and analyze relevant <br />problems that might prevent the <br />program from achieving its <br />e n t s <br />33 <br />